Section one: Contracting authority
one.1) Name and addresses
Sheffield Hallam University
City Campus,Howard Street
SHEFFIELD
S11WB
Contact
Procurement Team
strategicprocurement@shu.ac.uk
Telephone
+44 1142253431
Country
United Kingdom
NUTS code
UKE32 - Sheffield
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
1920-60-RIS-LW - ERDF Funded - Invitation to Tender for 3D Surface Scanner
Reference number
1920-60-RIS-LW
two.1.2) Main CPV code
- 33100000 - Medical equipments
two.1.3) Type of contract
Supplies
two.1.4) Short description
Sheffield Hallam University has been awarded substantial funding by the European Regional
Development Fund to create the Sheffield Testing Imaging and Characterisation Centre.
Sheffield Hallam University requires a 3D surface scanning system designed specifically for
surface guided radiotherapy (SGRT) for the College of Health, Wellbeing and Life Sciences
(HWLS). The equipment will be used within the Allied Health Department specifically within
the Radiotherapy and Oncology team which is one of the largest providers of Radiotherapy
and Oncology education in the UK. The project is receiving funding from the England
European Regional Development Fund as part of the European Structural and Investment
Funds Growth Programme 2014-2020. The Ministry of Housing, Communities and Local
Government (and in London the intermediate body Greater London Authority) is the
Managing Authority for European Regional Development Fund.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £247,000
two.2) Description
two.2.2) Additional CPV code(s)
- 33190000 - Miscellaneous medical devices and products
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
two.2.4) Description of the procurement
The project is receiving funding from the England European Regional Development Fund as
part of the European Structural and Investment Funds Growth Programme 2014-2020. The
Ministry of Housing, Communities and Local Government (and in London the intermediate
body Greater London Authority) is the Managing Authority for European Regional Development Fund. Established by the European Union, the European Regional Development Fund helps local areas stimulate their economic development by investing in projects which will support innovation, businesses, create jobs and local community regenerations. For more information visit https://www.gov.uk/european-growth-funding.
The Northern Powerhouse is a key aspect of this Government's approach to addressing the
productivity gap in the North and ensuring a stronger, more sustainable economy for all
parts of the UK. Alongside over EUR 1.5 billion of European Regional Development Fund
support for businesses and communities across the North, the government has awarded
£3.4 billion in three rounds of Growth Deals across the Northern Powerhouse.
The equipment will be used to support research, undergraduate training, continuing
professional development of qualified therapeutic radiographers and contract activity for
local clinical services (private and NHS) for patients suffering from trunk lymphoedema
following treatment for breast cancer. The 3D surface scanner will have the capability to
track and quantify changes in body (size and shape). It will be able to be utilized by health
agencies and local private sector providers, small private physiotherapy clinics, weight loss
services, medical device manufacturers and private healthcare radiotherapy centres for
research and development. The benefits/likely outcomes are: 'Image guided therapy' to
provide an improved more efficient product and/or service.
The medium to longer term objectives, year 2 onwards, include work with business and
academic partners to as well as companies such as Panache Lingerie in Sheffield who we
already partner with or clinical services such as the lymphiedema clinics, radiotherapy
equipment specialists.
• develop new materials, products and components: improve existing products and
processes; and increase performance and market opportunities for companies through
improved product life, longevity, durability, usability and/or enhanced functionality. For
example, the creation of more sustainable materials through the use of conductive material
or ability to function in extreme environments;
• Increase competitiveness of UK and SCR companies in priority sectors, including
manufacturing, health care technologies and devices;
• increase the number of small and medium sized enterprises engaged in knowledge
exchange and collaboration;
• improve the commercialisation and market entry of new or enhanced products or services
including by small and medium sized enterprises;
• increase investment in research and innovation, including by small and medium sized
enterprises.
The equipment is supporting the research activity of two research projects; The SuPPORT 4
All study and The Respire study. In addition, the equipment will support teaching relating to
radiotherapy set up verification, simulated practice of patient positioning. This tender is for a
3D surface scanner system specifically for radiotherapy positioning and set-up and the
required environment for the scanner in 1 specialist room based that will also contain a linear
accelerator (linac) bed and wall and ceiling mounted positional lasers at the University; the
linac bed and positional lasers are not part of this tender.
two.2.5) Award criteria
Quality criterion - Name: Ability to meet essential technical requirements / Weighting: Pass/Fail
Quality criterion - Name: Ability to meet desirable technical requirements / Weighting: 15%
Quality criterion - Name: Accuracy of the system / Weighting: 8%
Quality criterion - Name: Tattoo/Mark-less treatment delivery / Weighting: 7%
Quality criterion - Name: Deep Inspiration Breath Hold / Weighting: 7%
Quality criterion - Name: 4D CT- free breathing and gated and breath hold therapy for Thoracic tumours / Weighting: 3%
Quality criterion - Name: Intracranial Stereotactic Radiotherapy (SRS/SRT) / Weighting: 3%
Quality criterion - Name: Head & Neck RT / Weighting: 4%
Quality criterion - Name: SBRT / Weighting: 3%
Quality criterion - Name: Installation, Commissioning, Training and ongoing QA tests / Weighting: 6%
Quality criterion - Name: Usability, Operation and System Configuration / Weighting: 4%
Quality criterion - Name: Build Quality and Life Expectancy / Weighting: 4%
Quality criterion - Name: System Development and Software Functionality / Weighting: 3%
Quality criterion - Name: Software Provision and Support / Weighting: 2%
Quality criterion - Name: Cost and Impact of ownership (Social Value) / Weighting: 3%
Quality criterion - Name: Delivery / Weighting: For Information Only
Quality criterion - Name: Warranty and Maintenance / Weighting: 4%
Quality criterion - Name: Software Security and Maintenance / Weighting: 3%
Quality criterion - Name: Student Opportunities (Social Value) / Weighting: 2%
Quality criterion - Name: Site Preparation / Weighting: For Information Only
Price - Weighting: 20%
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-003335
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 July 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
VISION RT Limited
Dove House, Arcadia Avenue, London, N3 2JU
London
N3 2JU
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £247,000
Total value of the contract/lot: £247,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Sheffield Hallam University
Howard St, Sheffield City Centre, Sheffield S1 1WB
Sheffield
S1 1WB
Country
United Kingdom