Section one: Contracting authority
one.1) Name and addresses
Sheffield Hallam University
City Campus,Howard Street
SHEFFIELD
S11WB
Contact
Procurement Team
strategicprocurement@shu.ac.uk
Telephone
+44 1142255555
Country
United Kingdom
NUTS code
UKE32 - Sheffield
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.in-tendhost.co.uk/sheffieldhallamuniversity
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.in-tendhost.co.uk/sheffieldhallamuniversity
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
1920-60-RIS-LW - ERDF Funded - Invitation to Tender for 3D Surface Scanner
Reference number
1920-60-RIS-LW
two.1.2) Main CPV code
- 33100000 - Medical equipments
two.1.3) Type of contract
Supplies
two.1.4) Short description
Sheffield Hallam University has been awarded substantial funding by the European Regional Development Fund to create the Sheffield Testing Imaging and Characterisation Centre. Sheffield Hallam University requires a 3D surface scanning system designed specifically for surface guided radiotherapy (SGRT) for the College of Health, Wellbeing and Life Sciences (HWLS). The equipment will be used within the Allied Health Department specifically within the Radiotherapy and Oncology team which is one of the largest providers of Radiotherapy and Oncology education in the UK. The project is receiving funding from the England European Regional Development Fund as part of the European Structural and Investment Funds Growth Programme 2014-2020. The Ministry of Housing, Communities and Local Government (and in London the intermediate body Greater London Authority) is the Managing Authority for European Regional Development Fund.
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 33190000 - Miscellaneous medical devices and products
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
Main site or place of performance
Sheffield
two.2.4) Description of the procurement
The project is receiving funding from the England European Regional Development Fund as part of the European Structural and Investment Funds Growth Programme 2014-2020. The Ministry of Housing, Communities and Local Government (and in London the intermediate body Greater London Authority) is the Managing Authority for European Regional Development Fund. Established by the European Union, the European Regional Development Fund helps local areas stimulate their economic development by investing in
projects which will support innovation, businesses, create jobs and local community regenerations. For more information visit https://www.gov.uk/european-growth-funding
The Northern Powerhouse is a key aspect of this Government's approach to addressing the productivity gap in the North and ensuring a stronger, more sustainable economy for all parts of the UK. Alongside over EUR 1.5 billion of European Regional Development Fund support for businesses and communities across the North, the government has awarded £3.4 billion in three rounds of Growth Deals across the Northern Powerhouse.
The equipment will be used to support research, undergraduate training, continuing professional development of qualified therapeutic radiographers and contract activity for local clinical services (private and NHS) for patients suffering from trunk lymphoedema following treatment for breast cancer. The 3D surface scanner will have the capability to track and quantify changes in body (size and shape). It will be able to be utilized by health agencies and local private sector providers, small private physiotherapy clinics, weight loss services, medical device manufacturers and private healthcare radiotherapy centres for
research and development. The benefits/likely outcomes are: 'Image guided therapy' to provide an improved more efficient product and/or service.
The medium to longer term objectives, year 2 onwards, include work with business and academic partners to as well as companies such as Panache Lingerie in Sheffield who we already partner with or clinical services such as the lymphiedema clinics, radiotherapy equipment specialists.
• develop new materials, products and components: improve existing products and processes; and increase performance and market opportunities for companies through improved product life, longevity, durability, usability and/or enhanced functionality. For example, the creation of more sustainable materials through the use of conductive material or ability to function in extreme environments;
• Increase competitiveness of UK and SCR companies in priority sectors, including manufacturing, health care technologies and devices;
• increase the number of small and medium sized enterprises engaged in knowledge exchange and collaboration;
• improve the commercialisation and market entry of new or enhanced products or services including by small and medium sized enterprises;
• increase investment in research and innovation, including by small and medium sized enterprises.
The equipment is supporting the research activity of two research projects; The SuPPORT 4 All study and The Respire study. In addition, the equipment will support teaching relating to radiotherapy set up verification, simulated practice of patient positioning. This tender is for a 3D surface scanner system specifically for radiotherapy positioning and set-up and the required environment for the scanner in 1 specialist room based that will also contain a linear accelerator (linac) bed and wall and ceiling mounted positional lasers at the University; the linac bed and positional lasers are not part of this tender.
two.2.5) Award criteria
Quality criterion - Name: Ability to meet essential technical requireme / Weighting: Pass/Fail
Quality criterion - Name: Ability to meet desirable technical requirements / Weighting: 15%
Quality criterion - Name: Accuracy of the system / Weighting: 8%
Quality criterion - Name: Tattoo/Mark-less treatment delivery / Weighting: 7%
Quality criterion - Name: Tattoo/Mark-less treatment delivery / Weighting: 7%
Quality criterion - Name: 4D CT- free breathing and gated and breath hold therapy for Thoracic tumours / Weighting: 3%
Quality criterion - Name: Intracranial Stereotactic Radiotherapy (SRS/SRT) / Weighting: 3%
Quality criterion - Name: Head & Neck RT / Weighting: 4%
Quality criterion - Name: SBRT / Weighting: 3%
Quality criterion - Name: Installation, Commissioning, Training and ongoing QA tests / Weighting: 5%
Quality criterion - Name: Usability, Operation and System Configuration / Weighting: 4%
Quality criterion - Name: Build Quality and Life Expectancy / Weighting: 4%
Quality criterion - Name: System Development and Software Functionality / Weighting: 3%
Quality criterion - Name: Software Provision and Support / Weighting: 2%
Quality criterion - Name: Cost and Impact of ownership (Social Value) / Weighting: 3%
Quality criterion - Name: Delivery / Weighting: For Information Only
Quality criterion - Name: Warranty and Maintenance / Weighting: 4%
Quality criterion - Name: Software Security and Maintenance / Weighting: 3%
Quality criterion - Name: Student Opportunities (Social Value) / Weighting: 2%
Quality criterion - Name: Site Preparation / Weighting: For Information Only
Price - Weighting: 20%
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Identification of the project:
Identification of the project: Project Name - SHU Testing, Imaging and Characterisation Centre for Innovation
Project unique identifier - 28R19P03971 Grant recipient - Sheffield Hallam University European Structural and
Investment Funds Investment Priority Axis 1: Promoting Research and Innovation OC28R19P 0936.
The project is receiving funding from the England European Regional Development Fund as Part of the European Structural and Investment Funds Growth Programme 2014-2020. The Ministry of Housing, Communities and Local Government (and in London the intermediate body Greater London Authority) is the Managing Authority for European Regional Development Fund.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 March 2021
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
26 March 2021
Local time
10:01am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Sheffield Hallam University
Oneleven building
Sheffield
S11WB
strategicprocurement@shu.ac.uk
Country
United Kingdom