Section one: Contracting authority
one.1) Name and addresses
Gloucestershire County Council
Shire Hall
Gloucester
GL1 2TH
Contact
Charlotte Biggs
Telephone
+44 1452328436
Country
United Kingdom
Region code
UKK13 - Gloucestershire
Internet address(es)
Main address
https://www.gloucestershire.gov.uk
Buyer's address
https://www.supplyingthesouthwest.org.uk
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of cleaning/janitorial products and operational supplies
Reference number
DN723387
two.1.2) Main CPV code
- 39830000 - Cleaning products
two.1.3) Type of contract
Supplies
two.1.4) Short description
This Invitation to Tender is issued by Gloucestershire County Council (GCC) on behalf of Ubico Ltd via open procedure to seek a maximum of two suppliers for the provision of cleaning/janitorial products and operational supplies. The requirement is split into two lots, the Company intends to award a contract for each lot. Suppliers can Tender for any combination of lot or lots.
The initial term of the contract will be for the period of 2 years. The initial term may be extended by a period or periods of up to 3 years. Total potential Contract term including extensions is 5 years.
Tenders or requests to participate must be submitted electronically via https://www.supplyingthesouthwest.org.uk/
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Cleaning Supplies
Lot No
1
two.2.2) Additional CPV code(s)
- 24455000 - Disinfectants
- 39224000 - Brooms and brushes and other articles of various types
- 39800000 - Cleaning and polishing products
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
- UKK13 - Gloucestershire
two.2.4) Description of the procurement
This Invitation to Tender is issued by Gloucestershire County Council (GCC) on behalf of
Ubico Ltd and are seeking a supplier for the provision of cleaning/janitorial products.
On return of all tenders following tender return deadline, all submissions will initially be evaluated on a pass/fail basis and only tenderers who have passed this stage will their quality and price submission evaluated. Evaluation will be based on the below criteria
(1) Selection Questionnaire (SQ) - Pass/Fail
(2) Invitation to Tender (ITT) - Weighted Quality Questions and Price
After evaluation of the ITT submissions, the one tenderer who achieves the highest score in both quality and price will be awarded the contract.
two.2.5) Award criteria
Quality criterion - Name: Selection Questionnaire (SQ) / Weighting: Pass/Fail
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £170,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial term of the contract will be for the period of 2 years. The initial term may be extended by a period or periods of up to 3 years.
Total potential Contract term including extensions is 5 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Operational Supplies
Lot No
2
two.2.2) Additional CPV code(s)
- 03441000 - Ornamental plants, grasses, mosses or lichens
- 14212400 - Soil
- 16160000 - Miscellaneous gardening equipment
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 44500000 - Tools, locks, keys, hinges, fasteners, chain and springs
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
- UKK13 - Gloucestershire
two.2.4) Description of the procurement
This Invitation to Tender is issued by Gloucestershire County Council (GCC) on behalf of
Ubico Ltd and are seeking a supplier for the provision of operational supplies.
On return of all tenders following tender return deadline, all submissions will initially be evaluated on a pass/fail basis and only tenderers who have passed this stage will their quality and price submission evaluated. Evaluation will be based on the below criteria
(1) Selection Questionnaire (SQ) - Pass/Fail
(2) Invitation to Tender (ITT) - Weighted Quality Questions and Price
After evaluation of the ITT submissions, the one tenderer who achieves the highest score in both quality and price will be awarded the contract.
two.2.5) Award criteria
Quality criterion - Name: Selection Questionnaire (SQ) / Weighting: Pass/Fail
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £130,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial term of the contract will be for the period of 2 years. The initial term may be extended by a period or periods of up to 3 years.
Total potential Contract term including extensions is 5 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Full details of pass/fail requirements are detailed in the published documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 June 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
12 June 2024
Local time
5:00pm
Place
Gloucestershire County Council Procurement Portal
Information about authorised persons and opening procedure
On tender deadline, dedicated verifiers from the legal team who are independent of the evaluation, will review and release all submissions and send a notification to the dedicated procurement officer before evaluation can commence. The procurement officer will forward the submissions to Ubico Ltd who will manage the evaluation process.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Gloucestershire County Council
Gloucester
Country
United Kingdom