Section one: Contracting authority
one.1) Name and addresses
South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant
Llantrisant
CF72 8LX
Contact
Michelle Deasy
m-deasy@southwales-fire.gov.uk
Telephone
+44 1443232082
Fax
+44 1443232180
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
https://www.southwales-fire.gov.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Heating and Building Management System Maintenance
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
South Wales Fire and Rescue Service (SWFRS) were seeking to appoint a suitably qualified and experienced contractor to provide inspection, maintenance, repair, renewal and troubleshooting on the following systems/equipment (across the SWFRS estate: -
Gas fired systems (Boilers and Burners)
Water Heaters
Gas Fired Catering Equipment
Miscellaneous Gas Equipment
Air Source Heat Pumps
Building Management System
The services shall be provided under the NEC 3 Term Service Contract April 2013.
The term of the contract will be 3 years with an option to extend, at the sole discretion of SWFRS, for up to an additional 2 years.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £700,000
two.2) Description
two.2.2) Additional CPV code(s)
- 50531200 - Gas appliance maintenance services
- 39715000 - Water heaters and heating for buildings; plumbing equipment
- 39715200 - Heating equipment
- 44620000 - Central-heating radiators and boilers and parts
- 45259300 - Heating-plant repair and maintenance work
- 48000000 - Software package and information systems
- 48421000 - Facilities management software package
- 72514100 - Facilities management services involving computer operation
- 45259000 - Repair and maintenance of plant
- 50000000 - Repair and maintenance services
- 50324100 - System maintenance services
- 50531100 - Repair and maintenance services of boilers
- 50720000 - Repair and maintenance services of central heating
- 50800000 - Miscellaneous repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
South Wales Fire and Rescue Service (SWFRS) were seeking to appoint a suitably qualified and experienced contractor to provide inspection, maintenance, repair, renewal and troubleshooting on the following systems/equipment (across the SWFRS estate:
Gas fired systems (Boilers and Burners)
Water Heaters
Gas Fired Catering Equipment
Miscellaneous Gas Equipment
Air Source Heat Pumps
Building Management System
The services shall be provided under the NEC 3 Term Service Contract April 2013.
The term of the contract will be 3 years with an option to extend, at the sole discretion of SWFRS, for up to an additional 2 years.
two.2.5) Award criteria
Quality criterion - Name: Resources / Weighting: 12.5
Quality criterion - Name: Response to Call Outs / Weighting: 10
Quality criterion - Name: Remedial Works and Communication / Weighting: 10
Quality criterion - Name: Sustainability - Packaging / Weighting: 1.25
Quality criterion - Name: Sustainability - Operational Emissions / Weighting: 1.25
Quality criterion - Name: Sustainability - Supply Chain / Weighting: 1.25
Quality criterion - Name: Sustainability - Waste / Weighting: 1.25
Quality criterion - Name: Social Value / Weighting: 2.5
Cost criterion - Name: Heating Maintenance Annual Maintenane / Weighting: 14
Cost criterion - Name: Gas Appliances - Annual Maintenance / Weighting: 1
Cost criterion - Name: Building Management System - Annual Maintenance / Weighting: 7.5
Cost criterion - Name: Emergency Call Outs - Gas Appliance and Heating Maintenance - Normal Working Hours / Weighting: 10
Cost criterion - Name: Emergency Call Outs - Gas Appliance and Heating Maintenance - Out of Normal Working Hours / Weighting: 5
Cost criterion - Name: Labour Rate - Gas Appliance and Heating Maintenance - Normal Working Hours / Weighting: 5
Cost criterion - Name: Labour Rate - Gas Appliance and Heating Maintenance - Outside Normal Working Hours / Weighting: 5
Cost criterion - Name: Emergency Call Out - BAMS - Normal Working Hours / Weighting: 5
Cost criterion - Name: Emergency Call Out - BAMS - Out of Normal Working Hours / Weighting: 2
Cost criterion - Name: Labour Rate - BAMS - Normal Working Hours / Weighting: 2
Cost criterion - Name: Labour Rate - BAMS - Outside of Normal Working Hours / Weighting: 2
Cost criterion - Name: Labour Rate - BAMS - Graphics only / Weighting: 1.5
two.2.11) Information about options
Options: Yes
Description of options
The Service shall require the successful Contractor to provide fixed price quotations for repair works to existing equipment, the replacement of existing equipment and the supply, installation and commissioning of new equipment as and when required.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-031851
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 April 2024
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from other EU Member States: 9
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SOLVIT WALES LTD
43a Redlaver Street, Grangetown
Cardiff
CF117LZ
Telephone
+44 2920321452
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £700,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 15 %
Short description of the part of the contract to be subcontracted
BMS Maintenance to be sub-contracted
Section six. Complementary information
six.3) Additional information
(WA Ref:141410)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom