Section one: Contracting authority
one.1) Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
Contact
Rebecca Webber
ysgolyderi@valeofglamorgan.gov.uk
Telephone
+44 02920352280
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
http://www.valeofglamorgan.gov.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from another address:
Ysgol Y Deri Special School
Sully Road
Penarth
CF64 2TP
Contact
Rebecca Webber
ysgolyderi@valeofglamorgan.gov.uk
Telephone
+44 2920352280
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Contract for Ysgol Y Deri Special School
Reference number
YDDJUL21RW
two.1.2) Main CPV code
- 90911200 - Building-cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
This advert is placed on behalf of Ysgol Y Deri Special School for the provision of Cleaning Services at the School. Full details can be found in the tender documents.
two.1.5) Estimated total value
Value excluding VAT: £760,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
- 90911100 - Accommodation cleaning services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Ysgol Y Deri Special School, Penarth, Vale of Glamorgan
two.2.4) Description of the procurement
Full details of the service to be provided and the contract on offer are included in the tender documents which are available from this site.
The cleaning service is currently provided by the Local Authority.
The School is of the opinion that if a new supplier is successful there will be TUPE implications, therefore, any company wishing to be considered for this contract must be able to demonstrate experience and depth of knowledge in the management and handling of TUPE issues if necessary. However, those organisations who are interested in tendering should seek their own legal advice with regard to any TUPE issues.
The contract will commence 1st October 2021 for a period of 4 years on a 2+1+1 basis.
All queries should be addressed through the Sell2Wales portal by Friday 16th July 2021.
This contract will be fixed price in nature with the successful contractor working to an output cleaning specification which complies with the relevant quality standards.
We are seeking a suitably experienced contractor who has current experience of working within a Primary / Secondary School or College market place, ideally with a strong operational base within South Wales, thus allowing for responsive, contract support and management of cleaning staff.
The successful tenderer will be required to formally report each month on cleaning standards and operational matters, ensuring the Headteacher is fully informed about issues related to delivery of the cleaning service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
3 year contract with option to extend for a further 12 months. The contract will be renewed at the appropriate time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note that this is a re-tender of a previous tender which was abandoned due to the Pandemic. All documents have been updated including the TUPE information. Previous documents should be discarded. All questions should be directed to the School via the Sell2Wales Portal by Friday 16th July 2021.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The successful tenderer will be required to formally report each month on cleaning standards and operational matters, ensuring the Headteacher is fully informed about issues related to delivery of the cleaning service.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
2 August 2021
Local time
12:00pm
Place
Sell2wales
Information about authorised persons and opening procedure
Electronically via Sell2Wales website
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
We are a school that caters for a wide and diverse range of differently able pupils aged from 3 to 19. You'll find a school that is positive, warm and welcoming. A school that has the most fantastic range of facilities and staff with a 'can do' attitude. We work with every child as an individual ensuring that their educational and therapeutic needs are met so that they can flourish both within our school and when they leave.
Our vision is simple -
'Potential, Opportunity, Achievement'
Be assured that our dedicated team is here to help and support you and your child by recognising their potential, creating opportunities and removing barriers to see them achieve to the best of their ability."
Mr Chris Britten - Headteacher
Ysgol y Deri a Special School in the Vale of Glamorgan is seeking to tender for cleaning services for all school buildings.
Full details of the service to be provided and the contract on offer are included in the tender documents which are available from this site.
The cleaning service is currently provided by the Local Authority.
The School is of the opinion that if a new supplier is successful there will be TUPE implications, therefore, any company wishing to be considered for this contract must be able to demonstrate experience and depth of knowledge in the management and handling of TUPE issues if necessary. However, those organisations who are interested in tendering should seek their own legal advice with regard to any TUPE issues.
The contract will commence 1st October 2021 for a period of 4 years 2+1+1 basis.
This contract will be fixed price in nature with the successful contractor working to an output cleaning specification which complies with the relevant quality standards.
We are seeking a suitably experienced contractor who has current experience of working within a Primary / Secondary School or College market place, ideally with a strong operational base within South Wales, thus allowing for responsive, contract support and management of cleaning staff.
The successful tenderer will be required to formally report each month on cleaning standards and operational matters, ensuring the Headteacher is fully informed about issues related to delivery of the cleaning service.
Please ensure that all queries are directed through the Sell2wales portal.
** Please note, the Vale of Glamorgan Council is advertising this opportunity on behalf of Ysgol Y Deri School. The contract will be between the School and the successful tenderer. **
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=111837.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:111837)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, the strand
London
WC2A 2LL
Country
United Kingdom