Section one: Contracting authority
one.1) Name and addresses
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
commercialprocurement.fleet@gov.wales
Telephone
+44 3007900170
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Vehicle Hire
Reference number
NPS-FT-0110-21
two.1.2) Main CPV code
- 34100000 - Motor vehicles
two.1.3) Type of contract
Supplies
two.1.4) Short description
1.4. The purpose of this tender exercise is to appoint a number of Framework Suppliers, each operating under the Framework Agreement, to provide vehicle hire services across a range of vehicle types. The Framework Agreement will cover the provision of hire for Cars, LCVs (under 3.5T GVW) and Specialist Vehicles (over 3.5T GVW) which will be made available to all NPS Customer organisations and will be a “one stop shop” for all Vehicle Hire requirements.
two.1.5) Estimated total value
Value excluding VAT: £40,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Cars
Lot No
1
two.2.2) Additional CPV code(s)
- 34110000 - Passenger cars
- 34115000 - Other passenger cars
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Lot 1 covers the requirement for cars and will cover (but not limited to):
Small compact e.g. Fiesta or Peugeot 208 or equivalent.
Medium estate/hatchback e.g. Focus or Peugeot 308 or equivalent.
Large estate/hatchback e.g. Mondeo, Insignia or equivalent.
MPV (up to 8 passenger seats) e.g. Galaxy, Picasso or equivalent.
Where requested, the Framework Supplier must provide Ultra Low Emission Vehicles (ULEVs).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £15,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2021
End date
31 August 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
LCVs (below 3.5T GVW)
Lot No
2
two.2.2) Additional CPV code(s)
- 34100000 - Motor vehicles
- 34130000 - Motor vehicles for the transport of goods
- 34120000 - Motor vehicles for the transport of 10 or more persons
- 34115200 - Motor vehicles for the transport of fewer than 10 persons
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Lot 2 covers the requirement for LCVs (below 3.5T GVW) and will cover (but not limited to):
Small Van e.g. Citroen Berlingo, Renault Kangoo, or equivalent.
Panel Van (Small, Medium, Large, Extra Large, Dual Cab/Crew, Cab Panel Vans) e.g. Transit, Vivaro or equivalent.
Cube Van (Small, Medium, Large) e.g. Ford Custom, Mitsubishi Canter or equivalent.
Small Pick-Up e.g. Isuzu D-Max Single Cab, Volkswagen Amarok or equivalent.
T-Tippers (Single Cab, Crew Cab, Tail Lift, Caged).
Luton with and without tail lift.
Dropside with and without tail lift.
4x4 with the ability to tow up to 3.5 tonnes laden weight e.g. Discovery, Kuga or equivalent.
Minibus (up to 9 passenger seats).
Minibus (10 – 17 passenger seats).
Where requested, the Framework Supplier must provide Ultra Low Emission Vehicles (ULEVs) where available
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £15,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 September 2021
End date
31 August 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist Vehicles (above 3.5T GVW)
Lot No
3
two.2.2) Additional CPV code(s)
- 34100000 - Motor vehicles
- 34140000 - Heavy-duty motor vehicles
- 34144000 - Special-purpose motor vehicles
- 34133000 - Articulated trucks
- 34133110 - Fuel-tanker trucks
- 34134000 - Flatbed and Tipper trucks
- 34134200 - Tipper trucks
- 34142000 - Crane and dumper trucks
- 34142100 - Elevator-platforms trucks
- 34142300 - Dumper trucks
- 34144211 - Turntable-ladder trucks
- 16700000 - Tractors
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Lot 3 will be split into nine vehicle types, as follows:
- Cargo and haulage vehicles including tractor units and trailers;
- Tippers
- Welfare / Minibuses
- Gulley Emptiers / Jetters
- Sweepers
- Waste Collection Vehicles
- Street Lighting Hoists / Tower Vehicles
- Winter Maintenance Vehicles
- Miscellaneous Vehicles (Hook Loaders, Telehandlers, Tractors, Site Welfare Units etc.)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2021
End date
31 August 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Bidders will be required to provide details of their Social Value commitments to be delivered through this Framework Agreement. Bidders will also be required to provide details of their Fair Work practice as per the Fair Work Wales - Report of the Fair Work Commission. Further details are included within the tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 40
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-001857
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 July 2021
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
2 August 2021
Local time
9:00am
Place
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: NPS typically begins the process for renewing a Framework between 6 - 12 months prior to the expiry of the existing agreement.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Within the eTenderWales system, bidders should locate the following ITT: itt_88048 - Vehicle Hire
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=111680
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The NPS is committed to a performance and evidence-based approach to Social Value. Based on the National TOMs (Themes, Outcomes and Measures), developed in partnership with the National Social Value Taskforce for Wales (including WLGA and other Public Sector Stakeholders), Bidders are required to propose credible targets against which performance (for the Framework Supplier(s)) will be monitored. Further details are included within the tender documentation.
(WA Ref:111680)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom