Section one: Contracting authority
one.1) Name and addresses
Lancashire County Council
Fishergate
Preston
PR18XJ
Contact
LCC Corporate
contractscorporate@lancashire.gov.uk
Telephone
+44 1772539403
Country
United Kingdom
Region code
UKD45 - Mid Lancashire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.lancashire.gov.uk/isupplier/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.lancashire.gov.uk/isupplier/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Supply and Distribution of Fresh Bread & Morning Goods, Fresh Meat Products and Soft Drinks & Confectionery
Reference number
CR/CORP/LCC/23/205
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Lancashire County Council is inviting tenders on the terms set out in this ITT to secure a multi-lotted framework agreement for the supply and direct delivery of:
• Fresh bread, morning goods and sweet baked products to approximately 500 plus units including, schools, colleges, care homes and civic units.
• Fresh non-halal meat to approximately 30 plus sites including care homes and civic units.
• Soft drinks, crisps and confectionery products to over 60 units, including high schools, care homes and civic units.
two.1.5) Estimated total value
Value excluding VAT: £5,244,400
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Supply and Distribution of Fresh Bread, Morning Goods and Sweet Baked Products
Lot No
1
two.2.2) Additional CPV code(s)
- 15612500 - Bakery products
two.2.3) Place of performance
NUTS codes
- UKD4 - Lancashire
two.2.4) Description of the procurement
LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier and distribution lot for the supply of fresh bread, morning good and sweet baked products into over 500 sites throughout the council. These sites will include primary and high schools, care homes and civic sites.
The duration of the framework agreement will be for an initial period of 1 year, with the council having the option to extend for any given period up to maximum of a further 12 months.
The framework is estimated to be between £1,255,000 to £1,506,000 per annum for Lancashire County Council Spend (£2,510,000 to £3,012,000 over 2 years).
The value of participation by the wider public sector is estimated to be between £0 to £251,000 per annum (£502,000 maximum over 2 years) - Please see section VI.3) - additional Information for further details regarding wider public sector participation.
Tenderers should note, the value of this Lot may fluctuate and the annual/total value is not guaranteed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,514,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The initial Framework term is 1 year, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 2 years. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial Framework term is 1 year, the Council may in its absolute discretion, exercise the option to extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 2 years.
two.2) Description
two.2.1) Title
The Supply and Distribution of Soft Drinks, Crisps & Confectionery
Lot No
2
two.2.2) Additional CPV code(s)
- 15982000 - Soft drinks
two.2.3) Place of performance
NUTS codes
- UKD4 - Lancashire
two.2.4) Description of the procurement
LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier and distribution lot for the supply of soft drinks, crisps & confectionery into over 60 sites throughout the council. These sites will include high schools, care homes and civic sites.
The duration of the framework agreement will be for an initial period of 1 year, with the council having the option to extend for any given period up to maximum of a further 12 months.
The framework is estimated to be between £479,000 to £547,800 per annum for Lancashire County Council Spend (£958,000 to £1,149,600 over 2 years).
The value of participation by the wider public sector is estimated to be between £0 to £95,800 per annum (£191,600 maximum over 2 years) - Please see section VI.3) - additional Information for further details regarding wider public sector participation.
Tenderers should note, the value of this Lot may fluctuate and the annual/total value is not guaranteed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,341,200
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The initial Framework term is 1 year, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 2 years. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial Framework term is 1 year, the Council may in its absolute discretion, exercise the option to extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 2 years.
two.2) Description
two.2.1) Title
The Supply and Distribution of Fresh Meat Products
Lot No
3
two.2.2) Additional CPV code(s)
- 15100000 - Animal products, meat and meat products
two.2.3) Place of performance
NUTS codes
- UKD4 - Lancashire
two.2.4) Description of the procurement
LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier and distribution lot for the supply of fresh (non-halal) meat products into over 30 sites throughout the council. These sites will include care homes and civic sites.
The duration of the framework agreement will be for an initial period of 1 year, with the council having the option to extend for any given period up to maximum of a further 12 months.
The framework is estimated to be between £139,000 to £166,800 per annum for Lancashire County Council Spend (£278,000 to £333,600 over 2 years).
The value of participation by the wider public sector is estimated to be between £0 to £27,800 per annum (£55,600 maximum over 2 years) - Please see section VI.3) - additional Information for further details regarding wider public sector participation.
Tenderers should note, the value of this Lot may fluctuate and the annual/total value is not guaranteed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £389,200
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The initial Framework term is 1 year, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 2 years. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial Framework term is 1 year, the Council may in its absolute discretion, exercise the option to extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 2 years.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 June 2023
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 June 2023
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The initial framework term is 1 year, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework does not exceed 24 months. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.
six.3) Additional information
LCC (Lancashire County Council) wishes to establish this framework (where the successful tenderer's capacity and capability permits)accessible for use by other public sector bodies (all stated lots) including:
• Blackburn with Darwen Borough Council,
• Blackpool Borough Council,
• Bolton Metropolitan Borough Council,
• Bury Metropolitan Borough Council,
• Cheshire East County Council,
• Cheshire West and Chester Council,
• Halton Borough Council,
• Knowsley Metropolitan Council,
• Lancaster City Council,
• Manchester City Council,
• Oldham Metropolitan Borough Council,
• Rochdale Metropolitan Borough Council,
• Salford City Council,
• Sefton Council,
• St Helens Council,
• Stockport Metropolitan Borough Council,
• Tameside Metropolitan Borough Council,
• Trafford Metropolitan Borough Council,
• West Lancashire Borough Council,
• Wigan Metropolitan Borough Council,
• Police and Crime Commissioner for Lancashire
• Lancashire Fire and Rescue Service.
The tender documents are available on Lancashire County Council's electronic tendering site. https:// www.lancashire.gov.uk/iSupplier/ Use of this system does not require high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the system/software and advice is free of charge.
Please note: Tenderers are advised to allow plenty of time for registration and to do this as early as possible during the tender period.
Registration is necessary in order to view the tender details and obtain tender documentation. The Negotiation number (tender reference number for online tendering system) is LCC17725
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The High Court
London
WC2A 2LL
Country
United Kingdom
Internet address
https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice
six.4.4) Service from which information about the review procedure may be obtained
Lancashire County Council
County Hall
Preston
PR1 8XJ
Country
United Kingdom