Section one: Contracting authority
one.1) Name and addresses
Education Authority NI
Ballee Road West
Ballymena
BT42 2HS
Contact
bob.hogan2ie.ey.com
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FAE-22-002 - Sports and Fitness equipment including Gym equipment maintenance
two.1.2) Main CPV code
- 37440000 - Fitness equipments
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Supply and Delivery of Sports and Fitness equipment. The maintenance of Gym equipment and Fitness Equipment. All goods and services are provided to Individual Educational Establishments within Northern Ireland (NI) for the period of 4 years. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA (the Client), including NI educational bodies as follows and at some point during the life of the framework agreement these bodies may wish to use the framework agreement and should have access, at any point, with the permission of the Authority. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI https://www.isc.co.uk/schools/northern-ireland/ Independent School in NI Libraries NI: https://www.librariesni.org.uk/Libraries/ EA Teachers’ and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE).
two.1.5) Estimated total value
Value excluding VAT: £8,670,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
3
two.2) Description
two.2.1) Title
Lot 1 - Fitness equipment
Lot No
1
two.2.2) Additional CPV code(s)
- 51121000 - Installation services of fitness equipment
- 37410000 - Outdoor sports equipment
- 37420000 - Gymnasium equipment
- 37451000 - Field sports equipment
- 37452000 - Racquet and court sports equipment
- 37453000 - Track sports equipment
- 37450000 - Field and court sports equipment
- 37442500 - Fitness weights
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Supply and Delivery of Sports and Fitness equipment. The maintenance of Gym equipment and Fitness Equipment. All goods and services are provided to Individual Educational Establishments within Northern Ireland (NI) for the period of 4 years. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA (the Client), including NI educational bodies as follows and at some point during the life of the framework agreement these bodies may wish to use the framework agreement and should have access, at any point, with the permission of the Authority. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI https://www.isc.co.uk/schools/northern-ireland/ Independent School in NI Libraries NI: https://www.librariesni.org.uk/Libraries/ EA Teachers’ and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE).
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £3,835,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Sports Equipment
Lot No
2
two.2.2) Additional CPV code(s)
- 51121000 - Installation services of fitness equipment
- 37410000 - Outdoor sports equipment
- 37420000 - Gymnasium equipment
- 37451000 - Field sports equipment
- 37452000 - Racquet and court sports equipment
- 37453000 - Track sports equipment
- 37450000 - Field and court sports equipment
- 37442500 - Fitness weights
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Supply and Delivery of Sports and Fitness equipment. The maintenance of Gym equipment and Fitness Equipment. All goods and services are provided to Individual Educational Establishments within Northern Ireland (NI) for the period of 4 years. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA (the Client), including NI educational bodies as follows and at some point during the life of the framework agreement these bodies may wish to use the framework agreement and should have access, at any point, with the permission of the Authority. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI https://www.isc.co.uk/schools/northern-ireland/ Independent School in NI Libraries NI: https://www.librariesni.org.uk/Libraries/ EA Teachers’ and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE).
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £3,835,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Gym Maintenance
Lot No
3
two.2.2) Additional CPV code(s)
- 51121000 - Installation services of fitness equipment
- 37410000 - Outdoor sports equipment
- 37420000 - Gymnasium equipment
- 37451000 - Field sports equipment
- 37452000 - Racquet and court sports equipment
- 37453000 - Track sports equipment
- 37450000 - Field and court sports equipment
- 37442500 - Fitness weights
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Supply and Delivery of Sports and Fitness equipment. The maintenance of Gym equipment and Fitness Equipment. All goods and services are provided to Individual Educational Establishments within Northern Ireland (NI) for the period of 4 years. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA (the Client), including NI educational bodies as follows and at some point during the life of the framework agreement these bodies may wish to use the framework agreement and should have access, at any point, with the permission of the Authority. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI https://www.isc.co.uk/schools/northern-ireland/ Independent School in NI Libraries NI: https://www.librariesni.org.uk/Libraries/ EA Teachers’ and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE).
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 99
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 June 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 26 September 2022
four.2.7) Conditions for opening of tenders
Date
28 June 2022
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Education Authority
Ballymena
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedure VI.4.4) Service from which information about the review procedure may be obtained