Scope
Reference
WO2151
Description
A planned procurement notice was published on 26/03/25 under the following notice reference 2025/S 000-011315.
Invitation to Tender - Design & Build Contractor for School Classroom Replacements
PLEASE APPLY VIA THE SUPPLYING SOUTH WEST PORTAL. SEARCH FOR THE OPPORTUNITY AND REGISTER TO EXPRESS INTEREST.
The Central Digital Platform is the UK Government's digital procurement system, designed to streamline the tendering process and make it more transparent. All suppliers intending to participate must register their organisation and their first administrator on the platform. Please use the following link for guidance on how to complete this process: Register on the Central Digital Platform.
Suppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK
Wiltshire Council intend to appoint a main Contractor via a two-stage procurement opportunity to deliver an important project on a full design and build basis across three primary schools in Wiltshire.
Stage 1 of the procurement process is to seek expressions of interest from prospective Contractors with a view to shortlisting a maximum of four Contractors to be invited to submit a tender for the project.
Stage 2 of the procurement process will be the Invitation to Tender (ITT) itself.
The Requirement:
The following schools have been identified by the Council as having temporary classrooms which are in a dilapidate state and are in need of replacement by way of either new build developments (Hullavington and Minety), and internal alterations and refurbishment of existing school buildings (Frogwell Primary School):
1. Frogwell Primary School, Chippenham,
2. Hullavington Primary School, Hullavington, Chippenham,
3. Minety Primary School, Malmesbury
The purpose of this procurement opportunity is to appoint a contractor on a full design and build basis, in the first instance operating under a Pre-Construction Services Agreement and working closely with the Schools and the Council through RIBA Work Stages 1 to 4. This Stage 1 appointment will include the following outputs:
1. Operating under a single PCSA to deliver the RIBA Work Stages 1 to 4 inclusive for each of the three schools including.
2. The appointment of a Design Team to work with the School and the Employers Representative to fully design each of the three projects to the end of RIBA Stage 4 (technical/construction design) and to present the design for approval at the end of each RIBA work stage including cost plans for Employer approval,
3. To develop a detailed programme for RIBA Stages 1 to 7 for acceptance by the Employer for each of the three projects,
4. To obtain Building Regulations approval and Planning Permission for each of the three projects,
5. To work collaboratively with the Employers Representative to produce a Fixed Price Lump Sum to deliver the construction works for each of the three projects for approval by the Employer.
On acceptance by the Council of the fixed price lump sum costs to deliver the construction works for each of the three projects, individual construction contracts will be entered into (JCT Intermediate form of contract with Contractor Design) for each school site. These will be the Stage 2 works, and each school project will be delivered as a standalone project through RIBA Work Stages 5, 6 and 7 (Construction, Handover and in Use).
The indicative forecast cost estimate for the Stage 1 pre-construction works is £450k + VAT and the indicative forecast cost estimate of the Stage 2 post contract works is:
Frogwell Primary School £2.0m + VAT = £2.4m
Hullavington Primary School £2.0m + VAT = £2.4m
Minety Primary School £0.75m + VAT = £0.9m
---------------------------
Total Estimated Construction Cost incl VAT £5.7m
Key Programme Dates as follows:
RIBA Stages 1 to 4 End August 25 to End March 26
Package Pricing Stage End March 26 to End June 26
Final Design & Fixed Price Lump Sum Approvals End June 26 to Mid July 26
RIBA Stage 5 Construction Start August 26
Handover To be agreed for each of the school sites during the pre-construction stage of the project
For full details and to express interest, please register via the Supplying South West Portal.
Total value (estimated)
- £6,240,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 25 August 2025 to 26 June 2027
- 1 year, 10 months, 2 days
Main procurement category
Works
CPV classifications
- 45214000 - Construction work for buildings relating to education and research
- 71000000 - Architectural, construction, engineering and inspection services
Contract locations
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Submission
Submission type
Requests to participate
Deadline for requests to participate
12 May 2025, 12:00pm
Submission address and any special instructions
https://procontract.due-north.com//Opportunities
How to Submit a Tender on the e-Procurement System
Tender documents submitted must be in accordance with the given templates.
Please note that assistance on the e-procurement system is available via the help and guidance within the site. Supplier guidance documents are also available to view and download.
All documents required to submit a tender are available on the e-procurement system.
All tenders must be submitted via the e-procurement system prior to the deadline in this ITT.
Please allow sufficient time to upload documentation as late submissions will not be accepted. Insufficient time allowed for upload will not be considered a justification for extension by the Council.
If Tenderers experience technical difficulties relating to the e-procurement system they should use the 'Help' button on the top menu bar on the homepage and follow the instructions for submitting a query.
To view this opportunity
1) Login to the system.
2) Click 'Find opportunities' in the 'Opportunities' section of the home screen.
3) Find the opportunity you are interested in and click the blue underlined title.
4) View the details.
To register interest
5) Click on 'Register interest in this opportunity' which informs the Council of your intention to respond to the opportunity.
To respond
6) On the home page click 'My activities' then select the 'Last viewed activities' tab. Click on the blue underlined title and click 'Open' in the event with a 'Respond by' date.
7) Read all information and documents.
8) Click 'Start my response' then click 'Edit' in the 'Additional information' section and complete the information required.
9) Click 'Edit' in the 'Question sets' section and answer all questions.
10) Click 'Add' in the 'Response documentation, files & links' section to upload required documents.
11) Click 'Accept terms and conditions' in the 'Terms and conditions' section.
12) In the 'Your response' section check all buttons are green before submitting your response. If not ready to submit you can save your response and come back to it.
If you do not wish to submit a response, click 'Opt out' rather than submitting your response, giving reasons for withdrawing using the drop-down options.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 June 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 of the procurement process is to seek expressions of interest from prospective Contractors with a view to shortlisting a maximum of four Contractors to be invited to submit a tender for the project.
Stage 2 of the procurement process will be the Invitation to Tender (ITT) itself.
The Requirement:
The following schools have been identified by the Council as having temporary classrooms which are in a dilapidate state and are in need of replacement by way of either new build developments (Hullavington and Minety), and internal alterations and refurbishment of existing school buildings (Frogwell Primary School):
1. Frogwell Primary School, Chippenham,
2. Hullavington Primary School, Hullavington, Chippenham,
3. Minety Primary School, Malmesbury
The purpose of this procurement opportunity is to appoint a contractor on a full design and build basis, in the first instance operating under a Pre-Construction Services Agreement and working closely with the Schools and the Council through RIBA Work Stages 1 to 4. This Stage 1 appointment will include the following outputs:
1. Operating under a single PCSA to deliver the RIBA Work Stages 1 to 4 inclusive for each of the three schools including.
2. The appointment of a Design Team to work with the School and the Employers Representative to fully design each of the three projects to the end of RIBA Stage 4 (technical/construction design) and to present the design for approval at the end of each RIBA work stage including cost plans for Employer approval,
3. To develop a detailed programme for RIBA Stages 1 to 7 for acceptance by the Employer for each of the three projects,
4. To obtain Building Regulations approval and Planning Permission for each of the three projects,
5. To work collaboratively with the Employers Representative to produce a Fixed Price Lump Sum to deliver the construction works for each of the three projects for approval by the Employer.
On acceptance by the Council of the fixed price lump sum costs to deliver the construction works for each of the three projects, individual construction contracts will be entered into (JCT Intermediate form of contract with Contractor Design) for each school site. These will be the Stage 2 works, and each school project will be delivered as a standalone project through RIBA Work Stages 5, 6 and 7 (Construction, Handover and in Use).
The indicative forecast cost estimate for the Stage 1 pre-construction works is £450k + VAT and the indicative forecast cost estimate of the Stage 2 post contract works is:
Frogwell Primary School £2.0m + VAT = £2.4m
Hullavington Primary School £2.0m + VAT = £2.4m
Minety Primary School £0.75m + VAT = £0.9m
---------------------------
Total Estimated Construction Cost incl VAT £5.7m
Key Programme Dates as follows:
RIBA Stages 1 to 4 End August 25 to End March 26
Package Pricing Stage End March 26 to End June 26
Final Design & Fixed Price Lump Sum Approvals End June 26 to Mid July 26
RIBA Stage 5 Construction Start August 26
Handover To be agreed for each of the school sites during the pre-construction stage of the project
For full details and to express interest, please register via the Supplying South West Portal.
Justification for not publishing a preliminary market engagement notice
An unqualified Planned Procurement Notice has been used to inform the market of this opportunity.
Contracting authority
Wiltshire Council
- Public Procurement Organisation Number: PDZR-9968-RYYY
County Hall
Trowbridge
BA14 8JN
United Kingdom
Contact name: Ms Rachel Candy
Email: rachel.candy@wiltshire.gov.uk
Website: https://www.wiltshire.gov.uk
Region: UKK15 - Wiltshire CC
Organisation type: Public authority - sub-central government