Scope
Reference
IBC18843
Description
The Council's current maintenance contract is due to expire on 31 July 2025 and as such there is a need for an experienced and competent Contractor/s to maintain, repair, and modify (where necessary) all vehicles and plant.
The Council operates a fleet of approximately 230 vehicles which consist of plant equipment including ride mowers, telehandlers and tractors and road going vehicles from small cars, small vans, large vans and HGV including 32Ton refuse collection vehicles operated in conjunction with the Councils Operators Licence.
All vehicles are in frequent/constant use and as a local authority, they must be operated legally and cost effectively.
Total value (estimated)
- £4,300,000 excluding VAT
- £5,160,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 1 August 2027
- Possible extension to 1 August 2029
- 4 years, 1 day
Description of possible extension:
+12 months, +12 months
Main procurement category
Services
CPV classifications
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50111000 - Fleet management, repair and maintenance services
- 50112200 - Car maintenance services
- 50114000 - Repair and maintenance services of trucks
- 50114200 - Truck maintenance services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116200 - Repair and maintenance services of vehicle brakes and brake parts
- 50116300 - Repair and maintenance services of vehicle gearboxes
- 50116400 - Repair and maintenance services of vehicle transmissions
- 50116600 - Repair and maintenance services of starter motors
Lot LOT-0001. Light Commercial.
Description
Diesel and Petrol, all light commercial vehicles including cars, car derived vans and tippers up to 3500kg GVW.
Lot value (estimated)
- £1,250,000 excluding VAT
- £1,500,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. LOT 2 Commercial and Specialist
Description
This includes all vehicles over 3500kg GVW, Refuse Collection Vehicles (RCV) and mechanical sweepers.
Lot value (estimated)
- £1,750,000 excluding VAT
- £2,100,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0003. LOT 3 Electric Vehicles
Description
All light commercial electric vehicles including cars, car derived vans from a variety of manufacturers. Including RCVs once added to fleet.
Lot value (estimated)
- £850,000 excluding VAT
- £1,020,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0004. LOT 4 Plant
Description
All plant and road going plant including trailer mounted plant, road driven ride on mowers up to and including Tractors and Telehandlers.
Lot value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
30 April 2025, 12:00pm
Tender submission deadline
9 May 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
5 June 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Price and Quality |
Price |
Weighting description
Price and Quality
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Approach to procurement and requirements understood.
Contracting authority
Ipswich Borough Council
- Public Procurement Organisation Number: PPLT-7247-DMBJ
Grafton House, 15-17 Russell Road
Ipswich
IP1 2DE
United Kingdom
Email: procurement@ipswich.gov.uk
Website: http://www.suffolksourcing.uk
Region: UKH14 - Suffolk
Organisation type: Public authority - sub-central government