Section one: Contracting authority
one.1) Name and addresses
LONDON BOROUGH OF NEWHAM
Building 1000,Dockside Road
LONDON
E162QU
procurement.support@newham.gov.uk
Country
United Kingdom
Region code
UKI41 - Hackney and Newham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://elyq.fa.em3.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000002089195
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://elyq.fa.em3.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000002089195
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Event Production Services for Newham Council from 2024 to 2027
Reference number
ITTN332
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
The London Borough of Newham (Contracting Authority), invites bids for the Provision of Event Production Services for Newham Council from 2024 to 2027, this procurement includes two lots:
• Lot 1: Large Outdoor Event(s)
• Lot 2: Small to Medium Events
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Large Outdoor Events
Lot No
1
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKI41 - Hackney and Newham
two.2.4) Description of the procurement
The Council organises an annual large-scale outdoor community event, although its format has varied in recent years. Anticipated attendance for the event typically ranges between 5,000 and 25,000 individuals per day over the weekend. This flagship event offers a diverse program of free entertainment and activities, including live music and dance performances on the main stage, a designated children's area, participatory sports activities, arts and crafts workshops, health and well-being services, a marketplace, catering options, a roller rink, and a skate park. Additionally, various Council services host interactive information areas during the event.
Services that may be required from this lot relates to:
Production, design, technical services and management of outdoor public events attended by up to 50,000 people over the weekend. It includes event and production management for large outdoor public events.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Upon expiry of the contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
An option to extend the contract is within the duration of the contract.
two.2) Description
two.2.1) Title
Small to Medium Events
Lot No
2
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKI41 - Hackney and Newham
two.2.4) Description of the procurement
The Council organises a plethora of small to medium-scale events throughout the year, catering to diverse audience sizes ranging from 50 attendees to as many as 5,000 individuals. Past events have encompassed a wide array of themes, including local elections, Holocaust Memorial Day, Remembrance events, panel discussions, as well as medium-sized music and community gatherings.
Service that may be required from this lot relates to:
The provision of technical services for events including audio-visual, set-build and on-site support. It includes technical services for indoor events, e.g. conferences, exhibitions and public meetings, as well as small outdoor events. This also includes providing ad hoc audio-visual support at conferences and meetings, as required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Upon expiry of the contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
An option to extend the contract is within the duration of the contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 June 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
14 June 2024
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom