- Scope of the procurement
- Lot 1. Angus & Fife
- Lot 2. Edinburgh, Midlothian, West Lothian and Scottish Borders
- Lot 3. South Ayrshire, East Ayrshire & Dumfries & Galloway
- Lot 4. North Lanarkshire & South Lanarkshire
- Lot 5. Glasgow, East Renfrewshire, East Dunbartonshire, West Dunbartonshire & Inverclyde
- Lot 6. Stirling & Clackmannanshire
- Lot 7. Scottish Highlands
- Lot 8. Isle of Arran
Section one: Contracting authority
one.1) Name and addresses
Trust Housing Association Ltd
12 New Mart Road
Edinburgh
EH14 1RL
Telephone
+44 1314441200
Fax
+44 1314444949
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11262
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance Services Framework
Reference number
AS-23-099
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Trust is seeking to appoint contractors to provide grounds maintenance services to sheltered housing development locations throughout mainland Scotland. The grounds maintenance services will include works on grassed areas, shrubs, hedges, trees, hard landscaped areas, gravel areas as well as litter and leaf removal.
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Angus & Fife
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Angus & Fife
two.2.4) Description of the procurement
Trust is seeking to appoint contractors to provide grounds maintenance services to sheltered housing development locations throughout mainland Scotland. The grounds maintenance services will include works on grassed areas, shrubs, hedges, trees, hard landscaped areas, gravel areas as well as litter and leaf removal.
The framework is split into 8 Lots based on geographical location to cover Trust’s Scotland-wide development portfolio including the Highlands, Borders and the Isle of Arran. The intention is for a single contractor to be appointed on each lot with the other ranked bidders retained as back-up options.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two additional 12-month periods. Total contract length inclusive of extension is 4 years (2+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Edinburgh, Midlothian, West Lothian and Scottish Borders
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM7 - Eastern Scotland
Main site or place of performance
Edinburgh, Midlothian, West Lothian and Scottish Borders
two.2.4) Description of the procurement
Trust is seeking to appoint contractors to provide grounds maintenance services to sheltered housing development locations throughout mainland Scotland. The grounds maintenance services will include works on grassed areas, shrubs, hedges, trees, hard landscaped areas, gravel areas as well as litter and leaf removal.
The framework is split into 8 Lots based on geographical location to cover Trust’s Scotland-wide development portfolio including the Highlands, Borders and the Isle of Arran. The intention is for a single contractor to be appointed on each lot with the other ranked bidders retained as back-up options.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two additional 12-month periods. Total contract length inclusive of extension is 4 years (2+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
South Ayrshire, East Ayrshire & Dumfries & Galloway
Lot No
3
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM9 - Southern Scotland
Main site or place of performance
South Ayrshire, East Ayrshire & Dumfries & Galloway
two.2.4) Description of the procurement
Trust is seeking to appoint contractors to provide grounds maintenance services to sheltered housing development locations throughout mainland Scotland. The grounds maintenance services will include works on grassed areas, shrubs, hedges, trees, hard landscaped areas, gravel areas as well as litter and leaf removal.
The framework is split into 8 Lots based on geographical location to cover Trust’s Scotland-wide development portfolio including the Highlands, Borders and the Isle of Arran. The intention is for a single contractor to be appointed on each lot with the other ranked bidders retained as back-up options.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two additional 12-month periods. Total contract length inclusive of extension is 4 years (2+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
North Lanarkshire & South Lanarkshire
Lot No
4
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM8 - West Central Scotland
Main site or place of performance
North Lanarkshire & South Lanarkshire
two.2.4) Description of the procurement
Trust is seeking to appoint contractors to provide grounds maintenance services to sheltered housing development locations throughout mainland Scotland. The grounds maintenance services will include works on grassed areas, shrubs, hedges, trees, hard landscaped areas, gravel areas as well as litter and leaf removal.
The framework is split into 8 Lots based on geographical location to cover Trust’s Scotland-wide development portfolio including the Highlands, Borders and the Isle of Arran. The intention is for a single contractor to be appointed on each lot with the other ranked bidders retained as back-up options.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two additional 12-month periods. Total contract length inclusive of extension is 4 years (2+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Glasgow, East Renfrewshire, East Dunbartonshire, West Dunbartonshire & Inverclyde
Lot No
5
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM8 - West Central Scotland
Main site or place of performance
Glasgow, East Renfrewshire, East Dunbartonshire, West Dunbartonshire & Inverclyde
two.2.4) Description of the procurement
Trust is seeking to appoint contractors to provide grounds maintenance services to sheltered housing development locations throughout mainland Scotland. The grounds maintenance services will include works on grassed areas, shrubs, hedges, trees, hard landscaped areas, gravel areas as well as litter and leaf removal.
The framework is split into 8 Lots based on geographical location to cover Trust’s Scotland-wide development portfolio including the Highlands, Borders and the Isle of Arran. The intention is for a single contractor to be appointed on each lot with the other ranked bidders retained as back-up options.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two additional 12-month periods. Total contract length inclusive of extension is 4 years (2+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Stirling & Clackmannanshire
Lot No
6
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM7 - Eastern Scotland
Main site or place of performance
Stirling & Clackmannanshire
two.2.4) Description of the procurement
Trust is seeking to appoint contractors to provide grounds maintenance services to sheltered housing development locations throughout mainland Scotland. The grounds maintenance services will include works on grassed areas, shrubs, hedges, trees, hard landscaped areas, gravel areas as well as litter and leaf removal.
The framework is split into 8 Lots based on geographical location to cover Trust’s Scotland-wide development portfolio including the Highlands, Borders and the Isle of Arran. The intention is for a single contractor to be appointed on each lot with the other ranked bidders retained as back-up options.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two additional 12-month periods. Total contract length inclusive of extension is 4 years (2+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Scottish Highlands
Lot No
7
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Scottish Highlands
two.2.4) Description of the procurement
Trust is seeking to appoint contractors to provide grounds maintenance services to sheltered housing development locations throughout mainland Scotland. The grounds maintenance services will include works on grassed areas, shrubs, hedges, trees, hard landscaped areas, gravel areas as well as litter and leaf removal.
The framework is split into 8 Lots based on geographical location to cover Trust’s Scotland-wide development portfolio including the Highlands, Borders and the Isle of Arran. The intention is for a single contractor to be appointed on each lot with the other ranked bidders retained as back-up options.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two additional 12-month periods. Total contract length inclusive of extension is 4 years (2+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Isle of Arran
Lot No
8
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Isle of Arran
two.2.4) Description of the procurement
Trust is seeking to appoint contractors to provide grounds maintenance services to sheltered housing development locations throughout mainland Scotland. The grounds maintenance services will include works on grassed areas, shrubs, hedges, trees, hard landscaped areas, gravel areas as well as litter and leaf removal.
The framework is split into 8 Lots based on geographical location to cover Trust’s Scotland-wide development portfolio including the Highlands, Borders and the Isle of Arran. The intention is for a single contractor to be appointed on each lot with the other ranked bidders retained as back-up options.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two additional 12-month periods. Total contract length inclusive of extension is 4 years (2+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
SPD Question 4B1a - General Yearly Turnover
SPD Question 4B5.1b - Insurance - Employers Compulsory Liability
SPD Question 4B5.2 - Insurance - Public Liability Insurance
Minimum level(s) of standards possibly required
SPD Question 4B1a - The number of years minimum accounts to be supplied is 2 years
SPD Question 4B5.1b - Minimum 5,000,000 (GBP)
SPD Question 4B5.2 - Minimum 5,000,000 (GBP)
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
26 June 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: May 2027
six.2) Information about electronic workflows
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=733065.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Trust has an internal policy for services contracts over 500,000 GBP to require community benefits be provided. Please see Appendix O - Community Benefits Statement
(SC Ref:733065)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
Country
United Kingdom