Section one: Contracting authority
one.1) Name and addresses
NHS Highland
Assynt House, Beechwood Park
Inverness
IV2 3BW
Country
United Kingdom
NUTS code
UKM6 - Highlands and Islands
Internet address(es)
Main address
http://www.nhshighland.scot.nhs.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00302
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HH079-23-HB Grounds Maintenance and Winter Services
Reference number
HH079-23-HB
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Highland requires a comprehensive Grounds Maintenance Service including provision for Winter Services.
two.1.5) Estimated total value
Value excluding VAT: £1,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 2 - Grounds Maintenance and Winter Services - West
Lot No
2
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
two.2.4) Description of the procurement
West - Lochaber and Skye, Lochalsh & Wester Ross
NHS Highland required Grounds Maintenance and Winter Services across NHS Highland sites throughout the region.
This contract is required to be in place 365 days per year, 24 hours per day, as and when required.
Services required for this, will include but not be limited to; litter picking, grass cutting, garden areas, hedge trimming, jet washing, gritting/salting and snow removal services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Two (2) Years with the option to extend of up to a further two (2) Twelve (12) month extensions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Grounds Maintenance and Winter Services - South & Mid
Lot No
3
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
two.2.4) Description of the procurement
South & Mid - Inverness, Badenoch & Strathspey, Nairn & Ardesier, Mid Ross and East Ross.
NHS Highland required Grounds Maintenance and Winter Services across NHS Highland sites throughout the region.
This contract is required to be in place 365 days per year, 24 hours per day, as and when required.
Services required for this, will include but not be limited to; litter picking, grass cutting, garden areas, hedge trimming, jet washing, gritting/salting and snow removal services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Two (2) Years with the option to extend of up to a further two (2) Twelve (12) month extensions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1 - Grounds Maintenance and Winter Services - North
Lot No
1
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
two.2.4) Description of the procurement
North - Caithness and Sutherland.
NHS Highland required Grounds Maintenance and Winter Services across NHS Highland sites throughout the region.
This contract is required to be in place 365 days per year, 24 hours per day, as and when required.
Services required for this, will include but not be limited to; litter picking, grass cutting, garden areas, hedge trimming, jet washing, gritting/salting and snow removal services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Two (2) Years with the option to extend of up to a further two (2) Twelve (12) month extensions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
The Bidder to provide its (“general”) yearly turnover for the number of financial years specified in the Contract Notice:
Number of financial years: 2
Minimum required turnover per year: 1 x contract value if bidding on all Lots, or 1 x value of Lot(s) being bid for.
Minimum level(s) of standards possibly required
The bidder to confirm they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Employer's (Compulsory) Liability: 5 Million GBP
Public Liability: 5 Million GBP
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Key Performance Indicators (KPIs) have been put in place which are part of procurement documentation. Further management information has been provided within the procurement documentation.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-036544
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
10 June 2024
Local time
12:00pm
Changed to:
Date
19 June 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
10 June 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: If no extension periods used - 2026
If extension periods used 2027/28
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 54724. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:765207)
six.4) Procedures for review
six.4.1) Review body
Inverness Justice Centre
Inverness
Country
United Kingdom