Section one: Contracting authority
one.1) Name and addresses
Activate Learning
Oxpens Campus
Oxford
OX11SA
Contact
Ben Halliwell
benjamin.halliwell@activatelearning.ac.uk
Telephone
+44 1865550378
Country
United Kingdom
NUTS code
UKJ - South East (England)
Internet address(es)
Main address
https://oxford.activatelearning.ac.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HR System
two.1.2) Main CPV code
- 79211110 - Payroll management services
two.1.3) Type of contract
Services
two.1.4) Short description
New contract to continue the supply of existing HR and Payroll system.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £250,401
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
3 year contract to ensure continuity of supply for existing HR and Payroll system.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
Our existing system is iTrent, which is solely provided by MHR.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 May 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
MHR International UK Limited
Peterbridge House
The Lakes
NN4 7HB
Country
United Kingdom
NUTS code
- UKD - North West (England)
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £100,000
Total value of the contract/lot: £250,401
Section six. Complementary information
six.3) Additional information
Initially had approached MHR regarding a 1 year extension (hence the lower anticipated value of this contract). The 1 year was to allow us to run a system specification project and compliant tender for a longer term partner. The minimum that they would allow was a 3 year term with an option to terminate at 2.5 years.
six.4) Procedures for review
six.4.1) Review body
Activate Learning
Oxford
Country
United Kingdom