Section one: Contracting authority/entity
one.1) Name and addresses
Coventry City Council
Council House,Earl Street
COVENTRY
CV15RR
Contact
Procurement Services
procurement.services@coventry.gov.uk
Telephone
+44 2476831163
Country
United Kingdom
Region code
UKG33 - Coventry
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Closed-circuit surveillance system
Reference number
COV-8611
two.1.2) Main CPV code
- 32235000 - Closed-circuit surveillance system
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 35125300 - Security cameras
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement at the time of conclusion of the contract:
Coventry City Council's Environmental Services are seeking to procure a contract to purchase surveillance cameras for 'policing' fly tipping in some City of Coventry streets. The intention is to run a pilot in 6 streets within the City which forms the contracts initial requirement. Each of the streets will require 2 cameras so a total of 12 in all. The cameras will require a software solution to be supplied that allows environmental services to download data from the cameras (the cameras would need to be capable of storing 30 days of data, which is overwritten by new data on a 30-day cycle) and remotely rotate the cameras to focus on different parts of the street as necessary.
The awarded contract will remain open for the supply of the
ongoing software and any further call off of the surveillance cameras during the term of the agreement
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2020/S 041-098048
Section five. Award of contract/concession
Contract No
COV-8611
Title
COV - Supply of Surveillance Cameras
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
25 February 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Wireless CCTV Ltd
Rochdale
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
04192399
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £240,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Coventry City Council Legal Services
Coventry
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 32235000 - Closed-circuit surveillance system
seven.1.2) Additional CPV code(s)
- 35125300 - Security cameras
seven.1.3) Place of performance
NUTS code
- UKG33 - Coventry
seven.1.4) Description of the procurement:
Coventry City Council's Environmental Services are seeking to procure a contract to purchase surveillance cameras for 'policing' fly tipping in some City of Coventry streets. The intention is to run a pilot in 6 streets within the City which forms the contracts initial requirement. Each of the streets will require 2 cameras so a total of 12 in all. The cameras will require a software solution to be supplied that allows environmental services to download data from the cameras (the cameras would need to be capable of storing 30 days of data, which is
overwritten by new data on a 30-day cycle) and remotely rotate the cameras to focus on different parts of the street as necessary.
The awarded contract will remain open for the supply of the ongoing software and any further call off of the
surveillance cameras during the term of the agreement.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
84
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£332,858
seven.1.7) Name and address of the contractor/concessionaire
Wireless CCTV Ltd
Rochdale
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
04192399
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The Council is purchasing 4 further cameras which will include 5 years support.
The contract expiry date will be varied to now expire 1 year later on the 01/04/2028 (instead of 01/03/2027 which was currently permitted under the contracts extensions) to allow the addition of 5 years ongoing airtime and maintenance to ensure the current cameras continued use.
The value of the contract from these modification has been increased from £240k GBP to £332k GBP
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
By purchasing the new cameras from another supplier, they would not be compatible and accessible with the existing software we use for the current 20 cameras procured originally under the existing contract. In relation to the additional airtime and maintenance, the Council requires this for the equipment purchased under the original procurement and would need to purchase new hardware if we were not to do this.
The original procured value of the contract was £240k and so this increase in spend (£92.8k) by the modifications above is under 50% of the original procured value
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £240,000
Total contract value after the modifications
Value excluding VAT: £332,858