Section one: Contracting authority
one.1) Name and addresses
University of Strathclyde
McCance Building, 16 Richmond Street
Glasgow
G1 1XQ
Contact
Natasha Murray
Telephone
+44 7811592949
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00113
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hydraulic servicing and repairs for The National Manufacturing Institute of Scotland (NMIS)
Reference number
UOS- 31958-2024
two.1.2) Main CPV code
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Strathclyde (Contracting Authority), on behalf of the National Manufacturing Institute of Scotland (NMIS) seeks to undertake a tender exercise to secure a supplier to undertake ongoing and scheduled hydraulic servicing and repairs to relevant equipment at NMIS' facilities. The Contracted supplier will be responsible for ensuring compliance with all relevant guidance and legislation as well as the University’s policy and procedures. The successful supplier will be responsible for all maintenance, labour, spare parts and replacements. In addition, the appointed
supplier will be responsible for emergency call outs and out of hours work when required.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 38540000 - Machines and apparatus for testing and measuring
- 31640000 - Machines and apparatus with individual functions
- 38900000 - Miscellaneous evaluation or testing instruments
- 71632200 - Non-destructive testing services
- 38430000 - Detection and analysis apparatus
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
National Manufacturing Institute of Scotland
two.2.4) Description of the procurement
The Contracting Authority seeks to conduct an open tender above the Agreement on Government Procurement (GPA) threshold for services related to ongoing and schedule equipment servicing and repairs. The Contract duration is anticipated to be for a period of twenty-four (24) months. The Contracting Authority requires a supplier that can fulfil the below non-exhaustive list of requirements:
1 The Supplier must carry out an initial audit of the equipment to create a bill of materials and part register. Inclusive of an inspection, the
Supplier must establish the current condition of all hydraulics in the first instance and provide NMIS personnel with recommendations.
2 The Supplier must create a critical parts list detailing potential lead times and
costs for replacements and expected lifespan of the parts.
3 The awarded Supplier will carry out an assessment of any new equipment and add it to the existing register and tag accordingly.
4 The awarded Supplier shall offer replacement parts that are new and like for like brand or agreed equivalent with workshop manager.
5 The Supplier should hold ISO14001 Environmental.
6 The Supplier must hold ISO9001 for Quality.
7 The Supplier must hold OHSAS18001.
8 Maintenance reports must be created and sent to the AFRC after each visit
including oil sampling within 3 weeks after the visit.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Cost criterion - Name: Cost / Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Contracting Authority shall include for x2 12-month extensions as part of the Contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Contracting Authority reserves the right to request additional deliveries by the successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations.
The Contracting Authority may at it's sole discretion exercise this option.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
4B.1.1 Bidders will be required to have an average yearly turnover of a minimum of 6000,000.00 GBP for the last 3 years.
4B.5.1a - 4B.5.3 Insurances
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded:
contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 10m GBP
Public and Product Liability Insurance = 10m GBP
Professional Risk Indemnity Insurance = 2m GBP
three.1.3) Technical and professional ability
List and brief description of selection criteria
Quality Management Schemes: Bidders must hold the following and provide evidence upon request by the Contracting Authority:
ISO14001 Environmental standard (or equivalent)
ISO45001 Health & Safety or OHSAS18001 standard.
ISO9001 Quality standard (or equivalent)
OHSAS18001 Occupational Health and Safety Management standard (or equivalent)
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 June 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 June 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26545. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The Contracting Authority has included a scored approach to Community Benefits element for this requirement; The Tenderer must submit a response to “Appendix G – Community Benefits Menu”. Further information regarding how this question is scored can be found within the ITT document under the tab marked “GUIDANCE”. In addition to this, the Tenderer must submit a response to Question 2.8.3 - Community Benefits – Method Statement found in the Technical Question section of the Technical Envelope. This question will be scored using the methodology outlined in the ITT document, and by a technical panel made up of representatives from the Contracting Authority.
(SC Ref:766135)
six.4) Procedures for review
six.4.1) Review body
glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom