- Scope of the procurement
- Lot 1 – Delph Plates, Bowls, Beakers, Cups and Saucers
- Lot 2 – Plastic Jugs, Bowls, Beakers, Bottles and Cooking Utensils
- Lot 3 – Stainless Steel Cooking Utensils, Cutlery and Containers
- Lot 4 – Polypropylene and Polycarbonate Items
- Lot 5 – Storage Containers, Bags, Disposable Items and Accessories
- Lot 6 - Miscellaneous Kitchen and Catering Items, Cloths and Accessories
Section one: Contracting authority
one.1) Name and addresses
The Northern Ireland Prison Service
c/o CPD, 303 Airport Road West
BELFAST
BT3 9ED
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.justice-ni.gov.uk/topics/prisons
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 5308010 - DoJ - NIPS - Supply and Delivery of Kitchen and Catering Items
two.1.2) Main CPV code
- 39220000 - Kitchen equipment, household and domestic items and catering supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of His Majesty's Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service (NIPS) wishes to establish a contract(s) for the supply and delivery of assorted kitchen Items. The requirement has been split into six Lots: Lot 1 – Delph Plates, Bowls, Beakers, Cups and Saucers, Lot 2 – Plastic Jugs, Bowls, Beakers, Bottles and Cooking Utensils, Lot 3 – Stainless Steel Cooking Utensils, Cutlery and Containers, Lot 4 – Polypropylene and Polycarbonate Items, Lot 5 – Storage Containers, Bags, Disposable Items and Accessories, and Lot 6 - Miscellaneous Kitchen and Catering Items, Cloths and Accessories. The contract will be for a period of three (3) years followed by two optional one-year extension periods.
two.1.5) Estimated total value
Value excluding VAT: £750,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
6
two.2) Description
two.2.1) Title
Lot 1 – Delph Plates, Bowls, Beakers, Cups and Saucers
Lot No
1
two.2.2) Additional CPV code(s)
- 39222000 - Catering supplies
- 39222100 - Disposable catering supplies
- 39310000 - Catering equipment
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of His Majesty's Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service (NIPS) wishes to establish a contract(s) for the supply and delivery of assorted kitchen Items. The requirement has been split into six Lots: Lot 1 – Delph Plates, Bowls, Beakers, Cups and Saucers, Lot 2 – Plastic Jugs, Bowls, Beakers, Bottles and Cooking Utensils, Lot 3 – Stainless Steel Cooking Utensils, Cutlery and Containers, Lot 4 – Polypropylene and Polycarbonate Items, Lot 5 – Storage Containers, Bags, Disposable Items and Accessories, and Lot 6 - Miscellaneous Kitchen and Catering Items, Cloths and Accessories. The contract will be for a period of three (3) years followed by two optional one-year extension periods.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will be for a period of three (3) years followed by two optional one-year extension periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 – Plastic Jugs, Bowls, Beakers, Bottles and Cooking Utensils
Lot No
2
two.2.2) Additional CPV code(s)
- 39222000 - Catering supplies
- 39222100 - Disposable catering supplies
- 39310000 - Catering equipment
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of His Majesty's Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service (NIPS) wishes to establish a contract(s) for the supply and delivery of assorted kitchen Items. The requirement has been split into six Lots: Lot 1 – Delph Plates, Bowls, Beakers, Cups and Saucers, Lot 2 – Plastic Jugs, Bowls, Beakers, Bottles and Cooking Utensils, Lot 3 – Stainless Steel Cooking Utensils, Cutlery and Containers, Lot 4 – Polypropylene and Polycarbonate Items, Lot 5 – Storage Containers, Bags, Disposable Items and Accessories, and Lot 6 - Miscellaneous Kitchen and Catering Items, Cloths and Accessories. The contract will be for a period of three (3) years followed by two optional one-year extension periods.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will be for a period of three (3) years followed by two optional one-year extension periods
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 – Stainless Steel Cooking Utensils, Cutlery and Containers
Lot No
3
two.2.2) Additional CPV code(s)
- 39222000 - Catering supplies
- 39222100 - Disposable catering supplies
- 39310000 - Catering equipment
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of His Majesty's Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service (NIPS) wishes to establish a contract(s) for the supply and delivery of assorted kitchen Items. The requirement has been split into six Lots: Lot 1 – Delph Plates, Bowls, Beakers, Cups and Saucers, Lot 2 – Plastic Jugs, Bowls, Beakers, Bottles and Cooking Utensils, Lot 3 – Stainless Steel Cooking Utensils, Cutlery and Containers, Lot 4 – Polypropylene and Polycarbonate Items, Lot 5 – Storage Containers, Bags, Disposable Items and Accessories, and Lot 6 - Miscellaneous Kitchen and Catering Items, Cloths and Accessories. The contract will be for a period of three (3) years followed by two optional one-year extension periods.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will be for a period of three (3) years followed by two optional one-year extension periods
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 – Polypropylene and Polycarbonate Items
Lot No
4
two.2.2) Additional CPV code(s)
- 39222000 - Catering supplies
- 39222100 - Disposable catering supplies
- 39310000 - Catering equipment
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of His Majesty's Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service (NIPS) wishes to establish a contract(s) for the supply and delivery of assorted kitchen Items. The requirement has been split into six Lots: Lot 1 – Delph Plates, Bowls, Beakers, Cups and Saucers, Lot 2 – Plastic Jugs, Bowls, Beakers, Bottles and Cooking Utensils, Lot 3 – Stainless Steel Cooking Utensils, Cutlery and Containers, Lot 4 – Polypropylene and Polycarbonate Items, Lot 5 – Storage Containers, Bags, Disposable Items and Accessories, and Lot 6 - Miscellaneous Kitchen and Catering Items, Cloths and Accessories. The contract will be for a period of three (3) years followed by two optional one-year extension periods.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will be for a period of three (3) years followed by two optional one-year extension periods
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 – Storage Containers, Bags, Disposable Items and Accessories
Lot No
5
two.2.2) Additional CPV code(s)
- 39222000 - Catering supplies
- 39222100 - Disposable catering supplies
- 39310000 - Catering equipment
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of His Majesty's Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service (NIPS) wishes to establish a contract(s) for the supply and delivery of assorted kitchen Items. The requirement has been split into six Lots: Lot 1 – Delph Plates, Bowls, Beakers, Cups and Saucers, Lot 2 – Plastic Jugs, Bowls, Beakers, Bottles and Cooking Utensils, Lot 3 – Stainless Steel Cooking Utensils, Cutlery and Containers, Lot 4 – Polypropylene and Polycarbonate Items, Lot 5 – Storage Containers, Bags, Disposable Items and Accessories, and Lot 6 - Miscellaneous Kitchen and Catering Items, Cloths and Accessories. The contract will be for a period of three (3) years followed by two optional one-year extension periods.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will be for a period of three (3) years followed by two optional one-year extension periods
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Miscellaneous Kitchen and Catering Items, Cloths and Accessories
Lot No
6
two.2.2) Additional CPV code(s)
- 39222000 - Catering supplies
- 39222100 - Disposable catering supplies
- 39310000 - Catering equipment
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of His Majesty's Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service (NIPS) wishes to establish a contract(s) for the supply and delivery of assorted kitchen Items. The requirement has been split into six Lots: Lot 1 – Delph Plates, Bowls, Beakers, Cups and Saucers, Lot 2 – Plastic Jugs, Bowls, Beakers, Bottles and Cooking Utensils, Lot 3 – Stainless Steel Cooking Utensils, Cutlery and Containers, Lot 4 – Polypropylene and Polycarbonate Items, Lot 5 – Storage Containers, Bags, Disposable Items and Accessories, and Lot 6 - Miscellaneous Kitchen and Catering Items, Cloths and Accessories. The contract will be for a period of three (3) years followed by two optional one-year extension periods.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £125,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will be for a period of three (3) years followed by two optional one-year extension periods
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 June 2024
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 8 October 2024
four.2.7) Conditions for opening of tenders
Date
10 June 2024
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Neither CPD nor the Northern Ireland Prison Service can provide any guarantee as to the. level of business under this contract. The estimated contract values are broad estimates only; they include additional quantum for unforeseen demand and to future proof. The estimates are not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that. stated. Contract monitoring: the successful Contractor(s) performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for. further action. If this occurs and their performance still does not improve to satisfactory. levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance, and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice. The Authority expressly reserves the rights: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; (iii) to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and (iv) to award contract(s) in stages. And under no circumstances will the Authority be liable for any costs incurred by Candidates.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued.
N/A
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e a minimum of 10 calendar days) at the point information. on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.