Section one: Contracting authority
one.1) Name and addresses
Aston University
Aston Triangle
Birmingham
B4 7ET
Contact
Mrs Shirley O'Reilly
Telephone
+44 1212044395
Country
United Kingdom
Region code
UKG31 - Birmingham
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=b227375c-c2f8-ed11-8122-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=b227375c-c2f8-ed11-8122-005056b64545
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
701 - Landline & Mobile Telephony 4
Reference number
DN644744
two.1.2) Main CPV code
- 64200000 - Telecommunications services
two.1.3) Type of contract
Services
two.1.4) Short description
Aston University is going out to tender for the provision of mobile and telephony services as a combined offering, providing a scalable solution, providing flexibility and predictable costs. Mobile handsets are to be provided as part of the service offering. Landline requirements will include retention of existing ISDN lines and SIP lines.
Aston University is looking for a single contract covering all elements of telephone communications (excluding the university telephone system). By embarking on this procurement process the University wishes to identify suitable suppliers of both landline telephony and mobile communications, which is the best fit solution in terms of functional requirements and business system integration. Ideally the University would want to identify a Landline and Mobile Telephony service that not only meets all, or the key aspects of required functionality and service, but also is part of an integrated business system solution capable of meeting the broader financial, procurement and functionality.
The University is therefore seeking to contract with an organisation that must be able to provide a package solution (based on a shared bundle of minutes, texts and data), to meet the functional requirements of the University. The University wishes to enter into a single contract for the supply of goods and services. If suppliers are to propose to engage a third party to supply any of the elements, this arrangement must be covered by a formal subcontract agreement between the Tenderer and the third party (ies).
The contract will be for an initial 2 years with the option to extend for a further 2 years + 2 years.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Objectives
• Reduced flat monthly cost to the University that has inclusive services
• Accurate management and billing information
• Pro-active Management
• Improved procurement process(e-procurement) / workflow (online)
• Workflow, Triggered Actions and Automated Alerts
• Scalable contract
• Achieve a service provision that aims to negate expected cost increases for Non-UK calls due to not being part of the EU.
• Sustainability and social value (local suppliers/graduate placements etc.)
o Bidders will be asked to support Aston students through the provision of placements, along with the requirement to sign up to NETpositive.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2023
This contract is subject to renewal
Yes
Description of renewals
The initial contract period is for 2 years with the option to extend for a further 2x 2 year period, bringing the total contract period to 6 years. We will begin the re-procurement process in year 5 of 6, if the contract has been extended to its maximum term.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Bidders must be able to meet the minimum the tender specification before submitting any variant bids.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 June 2023
Local time
12:00pm
Place
Aston University, Aston Triangle, Birmingham, B4 7ET
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: We will begin the re-procurement process in year 5 of 6, if the contract has been extended to its maximum term.
six.4) Procedures for review
six.4.1) Review body
Aston University
Aston Triangle
Birmingham
B4 7ET
Telephone
+44 1212043000
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Aston University
Aston Triangle
Birmingham
B4 7ET
Telephone
+44 1212043000
Country
United Kingdom