Section one: Contracting authority
one.1) Name and addresses
National Records of Scotland
General Register House, 3 Princes Street
Edinburgh
EH1 3YY
nrs-procurement-management@nrscotland.gov.uk
Telephone
+44 1313144215
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Hard and Soft Facilities Management Services for National Records of Scotland
Reference number
17/07/14 -2
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh.
The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified.
Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £300,000,000 / Highest offer: £330,000,000 taken into consideration
two.2) Description
two.2.1) Title
The Provision of a Soft Facilities Management Services
Lot No
2
two.2.2) Additional CPV code(s)
- 79993000 - Building and facilities management services
- 39700000 - Domestic appliances
- 90720000 - Environmental protection
- 90700000 - Environmental services
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39721411 - Gas heaters
- 90690000 - Graffiti removal services
- 71317200 - Health and safety services
- 77300000 - Horticultural services
- 98341130 - Janitorial services
- 39820000 - Organic surface-active agents
- 39224210 - Painters' brushes
- 45440000 - Painting and glazing work
- 44111400 - Paints and wallcoverings
- 90922000 - Pest-control services
- 77310000 - Planting and maintenance services of green areas
- 14410000 - Rock salt
- 44115210 - Plumbing materials
- 35113400 - Protective and safety clothing
- 18830000 - Protective footwear
- 79600000 - Recruitment services
- 35113000 - Safety equipment
- 39831000 - Washing preparations
- 34928480 - Waste and rubbish containers and bins
- 39715000 - Water heaters and heating for buildings; plumbing equipment
- 18140000 - Workwear accessories
- 39224000 - Brooms and brushes and other articles of various types
- 44230000 - Builders' carpentry
- 90911200 - Building-cleaning services
- 24000000 - Chemical products
- 39800000 - Cleaning and polishing products
- 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
- 90910000 - Cleaning services
- 92222000 - Closed circuit television services
- 44613800 - Containers for waste material
- 18222000 - Corporate clothing
- 72251000 - Disaster recovery services
- 39832000 - Dishwashing products
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
NRS offices within Edinburgh
two.2.4) Description of the procurement
NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot.
Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and schedule 3 of the contracts schedules contains the Price List
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70%
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The nature of Facilities Management can be complex, variable and in flux. There may be a need over the Contract term to allow NRS (The Purchaser) to remove, amend or change the buildings and structures of their estate(including on a temporary, emergency and short /medium term basis to accommodate the services to be delivered by NRS. and to vary the contract accordingly, including the overall value of the Contract estimated at paragraph 11.1.5 (estimated total value) above
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-030096
Section five. Award of contract
Lot No
2
Title
The Provision of a Soft Facilities Management Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 April 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Robertson Facilities Management
Robertson House, Castle Business Park
Stirling
FK9 4TZ
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £3,000,000 / Highest offer: £3,300,000 taken into consideration
Section six. Complementary information
six.3) Additional information
spend for hard facilities management services over the initial 5 yr period is estimated to be 5000000 GBP
spend for soft facilities management services over the initial 5 yr period is estimated to be 4000000 GBP
(SC Ref:765436)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom