Section one: Contracting authority/entity
one.1) Name and addresses
Digital Health and Care Wales ("DHCW")
21 Cowbridge Road East
Cardiff
CF11 9AD
Telephone
+44 2920502109
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.procurement.wales.nhs.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Specialist Resources required to expedite the Microsoft Office 365 Roll Out
Reference number
P642.06
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Across sites within the NHS in Wales
two.2.4) Description of the procurement at the time of conclusion of the contract:
The scope of the procurement was to provision a team of specialist resources to expedite the rollout of Office365 and to undertake other technical work required. The objective was to make working from home using Office365 for NHS Trust staff across Wales resilient as the effects of COVID-19 developed. By adopting this approach a resilient service was provided to those working from home to undertake their daily activities. Other aspects of the solution to be rolled out included applications to manage communication to all staff in relation to latest news on COVID-19, a self-diagnosis tool to ease pressure on NHS Wales and Frequently asked questions.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
In the case of framework agreements, provide justification for any duration exceeding 4 years
N/A
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2020/S 080-189773
Section five. Award of contract/concession
Contract No
P642.06
Title
Specialist Resources required to expedite the Microsoft Office 365 Roll Out
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
30 April 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
RedCortex Limited
5th Floor, Trafalgar House, 5 Fitzalan Place
Cardiff
CF24 0ED
martyn.mathews@redcortex.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,436,725
Section six. Complementary information
six.3) Additional information
(WA Ref:111676)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
Main site or place of performance
Across sites within the NHS in Wales
seven.1.4) Description of the procurement:
DHCW is seeking to exercise a further two (2) month extension, beyond the intended contract term. The programme has been successful in enabling the O365 nationally but there are several key deliverables, from a technical and product requirement perspective, that need to be delivered.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
2
In the case of framework agreements, provide justification for any duration exceeding 4 years:
N/A
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£295,700
seven.1.7) Name and address of the contractor/concessionaire
RedCortex Limited
5th Floor, Trafalgar House, 5 Fitzalan Place
Cardiff
CF24 0ED
martyn.mathews@redcortex.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Extension of contract term for two (2) months to 31st July 2021
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The programme has been successful in enabling the O365 nationally but there are several key deliverables, from a technical and product requirement perspective, that can be delivered with the provision of additional resources, i.e. achieve “Good Security Posture”, which is the minimum level of configuration that should be met for organisations purchasing E3 licences. The additional support is expected to be completed by 31 July 2021, at the latest and will allow the O365 Programme to complete the technical functionality as well as demonstrate the full product benefits, including the office communicator and future application innovations.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,536,725
Total contract value after the modifications
Value excluding VAT: £1,832,425