Scope
Reference
CAVC-IT-25-501
Description
The provision of IT Support Services to Cardiff and Vale College Group
Commercial tool
Establishes a framework
Total value (estimated)
- £2,800,000 excluding VAT
- £3,360,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 10 June 2025 to 9 June 2028
- Possible extension to 9 June 2029
- 4 years
Description of possible extension:
Contract will be for 3 years with the option to extend for a further 1 year
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKL - Wales
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0%
Framework operation description
Prices will be determined as part of the initial evaluation and fixed subject to annual inflation uplifts per year
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Technical ability conditions of participation
Tenderers must have the experience and ability to be able to deliver IT Support services to the college
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
30 April 2025, 12:00pm
Tender submission deadline
6 May 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
28 May 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Technical Competence | To be able to deliver the service required as set out in the ITT |
Quality |
| Service Management Competence | To be able to fulfil the requirements and needs of the authority for the duration of the contract |
Quality |
| Experience | To demonstrate the ability of servicing a contract of this size and complexity based on how you have delivered it elsewhere |
Quality |
| Cultural Fit | To be able to work in this type of environment and work to the same values as the college |
Quality |
| Community Benefit | To work alongside the college in the work that we do within our community |
Quality |
| Price | To provide a detailed breakdown of fixed costs for the duration of the contract |
Cost |
| Presentation | To demonstrate via a presentation how you can deliver this contract |
Quality |
Weighting description
• Technical Competence - 25%
• Service management competence - 15%
• Experience - 20%
• Cultural fit - 5%
• Community benefit - 5%
• Price - 25%
• Presentation - 5%
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Lack of time and not being aware of the need
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=330909
ITT Document
Contracting authority
Cardiff and Vale College
- Public Procurement Organisation Number: PDWC-8374-VBZG
One Canal Parade
Barry
CF62 8YJ
United Kingdom
Email: Tenders@cavc.ac.uk
Website: http://www.cavc.ac.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales