Scope
Reference
2025H000051.01
Description
Hafod Housing Association Ltd, is re-tendering the contract to provide service and maintenance cover for its lifts (platform, through floor, stair and vertical).
A 3-year comprehensive contract as more fully described in Section 5.15 (schedule 1a) whereby the Contractor undertakes, for a specified all-inclusive consideration, to carry out all or any maintenance, repairs or renewals which may be or become necessary and provide an emergency 24-hour service;
The Contract term shall include the option for two further 12-month extensions based on contract performance over the initial 3-year period.
The Employer's objectives are to maintain a high level of reliability and availability of its units by operating a system of planned preventative maintenance with response to call outs and call backs/breakdowns maintained at agreed performance levels.
Total value (estimated)
- £1,041,667 excluding VAT
- £1,250,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2025 to 30 June 2028
- Possible extension to 30 June 2030
- 5 years
Description of possible extension:
up to 2 x 12 month extensions available based on performance
Main procurement category
Services
CPV classifications
- 50750000 - Lift-maintenance services
Contract locations
- UKL17 - Bridgend and Neath Port Talbot
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Legal and financial capacity conditions of participation
Please refer to tender documents
Technical ability conditions of participation
Please refer to tender documents
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 May 2025, 12:00pm
Tender submission deadline
12 May 2025, 12:00pm
Submission address and any special instructions
https://etenderwales.bravosolution.co.uk/web/login.shtml
ITT: itt_116370 - Lifts, Platform Lifts and Stairlifts Service and Maintenance
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 May 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 April 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Please refer to tender documents for breakdown |
Quality | 60.00% |
| Price | Please refer to tender documents |
Price | 40.00% |
Other information
Payment terms
30 days payment terms
Description of risks to contract performance
none identified
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Resource constraints
Documents
Associated tender documents
https://etenderwales.bravosolution.co.uk/web/login.shtml
ITT: itt_116370 - Lifts, Platform Lifts and Stairlifts Service and Maintenance
Technical specifications to be met
https://etenderwales.bravosolution.co.uk/web/login.shtml
ITT: itt_116370 - Lifts, Platform Lifts and Stairlifts Service and Maintenance
Contracting authority
Hafod Housing Association Ltd
- Public Procurement Organisation Number: PRWR-9213-TBWM
St Hilary Court
CARDIFF
CF5 6ES
United Kingdom
Contact name: Fiona Jones
Telephone: 0800 024 8968
Email: procurement@hafod.org.uk
Website: http://https://www.hafod.org.uk/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales