Scope
Reference
F/110/TAT/26/JH
Description
The objective of this framework is to provide NHS Organisations with decontamination tracking and traceability management systems, along with consumables and support services. Suppliers can also supply all associated hardware and consumables, if required.
A decontamination tracking and traceability management system is used by hospitals during the decontamination, high-level disinfection, and sterilisation of instruments, endoscopes, and flexi scopes. The system supports the seamless decontamination, sterilisation, tracking, and tracing of all instruments, endoscopes, or devices through the decontamination facility and process, ensuring they are safely returned for use, and where required, may provide theatre management functionality to support instrument allocation, scheduling and device to patient associations.
Commercial tool
Establishes an open framework
Total value (estimated)
- £19,000,000 excluding VAT
- £22,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2028
- Possible extension to 30 April 2034
- 8 years
Description of possible extension:
This is Framework 1 of an Open Framework.
The Term of the Open Framework shall be 8 years from the Commencement Date. It is intended that the Open Framework will be reopened every 24 months as the Framework Host deems necessary. At these points, incumbent framework suppliers will have the opportunity to revise their Tender, or they may leave their offer as per their last framework tender submission.
The term of Framework 1 shall be 24 months from the commencement date.
Main procurement category
Goods
CPV classifications
- 33169500 - Surgical tracking and tracing systems
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Lot 1. Provision of a Complete Tracking and Traceability System
Description
Lot 1 covers the provision of complete Track & Traceability Systems, including all required consumables, service, maintenance and support. This Lot also includes the supply of all associated hardware necessary to deliver a fully functioning end‑to‑end solution.
This Lot is suitable for use by any Participating Authority seeking to procure a complete new Track & Traceability System, inclusive of all components, infrastructure and ongoing support required to ensure effective implementation and continued operational performance
Lot value (estimated)
- £19,000,000 excluding VAT
- £22,800,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Provision of ongoing hardware, consumables, service, maintenance and support
Description
Lot 2 covers the provision of ongoing goods and services required to support the continued operation of an existing Track & Traceability System. This includes the supply of consumables, replacement components, maintenance activities, and associated support services necessary to ensure system reliability and performance.
This Lot is suitable for use by any Participating Authority that already has an established Track & Traceability System in place and requires ongoing operational support rather than a full system replacement
Lot value (estimated)
- £19,000,000 excluding VAT
- £22,800,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
30 April 2034
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
1%
Further information about fees
The Gain Share charge will be levied at 1.0% of the turnover of each Call-off Contract awarded under the Framework. The Gain Share charge will be paid by the Framework Supplier to the Framework Host for the duration of each Call-off Contract. Call-off Contracts may exceed the Framework Agreement expiry date and in such cases the Gain Share charges will continue to be paid until the Call-off Contract expiry date.
Framework operation description
Call off contracts may be awarded with or without further competition.
A detailed explanation of the call off award process and evaluation criteria to be used as part of this process is available in Schedule 7 of Document 4 of the ITT Pack.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
To provide bidders with information on potential users of the Framework, a list of eligible users is provided within the ITT pack and is attached to this notice.
Contracting authority location restrictions
- UK - United Kingdom
Submission
Tender submission deadline
19 March 2026, 5:00pm
Submission address and any special instructions
Offers must be written in English and submitted via the Framework Host's e-sourcing portal at https://health-family.force.com/s/Welcome
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 80% |
| Social Value | Quality | 10% |
| Commercial | Price | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
COUNTESS OF CHESTER HOSPITAL NHS FOUNDATION TRUST
- NHS Organisation Data Service: RJR
- Public Procurement Organisation Number: PGCG-2135-TXWL
Liverpool Road
Chester
CH2 1UL
United Kingdom
Email: info@coch-cps.co.uk
Region: UKD63 - Cheshire West and Chester
Organisation type: Public authority - central government