Section one: Contracting authority
one.1) Name and addresses
Southway Housing Trust
Southern Gate, 729 Princess Road
Didsbury
M20 2LT
Contact
Email or Phone
Telephone
+44 07722067596
Country
United Kingdom
NUTS code
UKD33 - Manchester
Internet address(es)
Main address
https://www.southwayhousing.co.uk/
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Digital Workplace and EDM Solution
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
This procurement is focussed on extending the use of Microsoft 365 to implement a “Digital Workplace” environment that capitalises on 365 functionality to develop a more efficient working environment through a centralised platform for information, communication, and collaboration. Southway has identified key areas of focus to be (i) and effective Intranet that is the hub of working activities, (ii) effective document management.
two.1.5) Estimated total value
Value excluding VAT: £1
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD33 - Manchester
Main site or place of performance
Manchester
two.2.4) Description of the procurement
The core objectives for Microsoft 365 have been identified as needing to replace three existing projects that were already under review prior to considering Microsoft 365. The first two of these projects will create the framework for delivering future efficiencies which Southway see as their Digital Workplace, and will result in an effective Intranet and Document Management platform. In short, these initial objectives are:
Objective 1 - Intranet replacement.
Objective 2 - Document Management – General business needs.
The third requirement is an existing business efficiency project that merges well into the 365 project utilising the 365 framework to deliver more effective financial management processes across the business.
Objective 3 – Invoice Automation – Finance Process Enhancement.
Such environments could be described as many things by suppliers and customers; however, for the purpose of this tender, we will refer to Southway’s desired environment as “Digital Workplace”.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
Annual renewals for up to 5 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Educational and professional qualifications required:
the supplier’s proposed project managers must be certified in an internationally recognised project management methodology e.g. PRINCE2, Agile.
your organisation must be ISO9001:2015 certified or have an equivalent quality management system.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Finance Checks and Insurance Levels as detailed below:
Minimum level(s) of standards possibly required
FINANCE CHECKS
The minimum level of economic and financial standing and / or the minimum financial threshold will be assessed by Southway by performing a Dun & Bradstreet check, an ‘Overall Business Risk’ score of ‘Moderate’, ‘Low Moderate’, or ‘Low’ will be classed as a pass; a score of ‘Moderate-High” or ‘High’ will be classed as a failure.
INSURANCE LEVELS
Must self-certify that you have or will obtain before the contract commences the following insurance levels:
Employer’s (Compulsory) Liability Insurance = £10 million.
Public Liability Insurance = £10 million.
Professional Indemnity Insurance = £10 million
three.1.3) Technical and professional ability
List and brief description of selection criteria
There are a number of technical pass / fail requirements detailed in the SSQ and these are detailed below:
Minimum level(s) of standards possibly required
Microsoft Gold Partner
Microsoft SharePoint Services Gold Partner
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 July 2021
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
2 August 2021
Local time
9:00am
Place
Virtually
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/C2DSD223FK
GO Reference: GO-2021624-PRO-18452380
six.4) Procedures for review
six.4.1) Review body
Southway Housing Trust
Southern Gate, 729 Princess Road
Didsbury
M20 2LT
Country
United Kingdom