Section one: Contracting authority
one.1) Name and addresses
Worcester City Council
The Guildhall, High Street
Worcester
WR1 2EY
Country
United Kingdom
Region code
UKG12 - Worcestershire
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Malvern Hills District Council
The Council House, Avenue Road
Malvern
WR14 3AF
Country
United Kingdom
Region code
UKG12 - Worcestershire
Internet address(es)
Main address
one.1) Name and addresses
Bromsgrove District Council
Parkside, Market Street
Bromsgrove
B61 8DA
Country
United Kingdom
Region code
UKG12 - Worcestershire
Internet address(es)
Main address
one.1) Name and addresses
Redditch Borough Council
Walter Stranz Square
Redditch
B98 8AH
Country
United Kingdom
Region code
UKG12 - Worcestershire
Internet address(es)
Main address
one.1) Name and addresses
Wychavon District Council
Civic Centre, Queen Elizabeth Drive
Pershore
WR10 1PT
Country
United Kingdom
Region code
UKG12 - Worcestershire
Internet address(es)
Main address
one.1) Name and addresses
Wyre Forest District Council
Wyre Forest House, Finepoint Way
Kidderminster
DY11 7WF
Country
United Kingdom
Region code
UKG12 - Worcestershire
Internet address(es)
Main address
one.1) Name and addresses
Worcestershire County Council
County Hall, Spetchley Road
Worcester
WR5 2NP
Country
United Kingdom
Region code
UKG12 - Worcestershire
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Worcestershire Promoting Independant Living Service Extension
Reference number
DN427888
two.1.2) Main CPV code
- 70333000 - Housing services
two.1.3) Type of contract
Services
two.1.4) Short description
This notice relates to the extension of the contract awarded following a tender advertised under OJEU contract notice 2019/S 174-424496 for the provision and delivery of Promoting independent living (PIL) services across the county of Worcestershire (OJEU contract award notice 2019/S 238-584509).
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £943,040
two.2) Description
two.2.2) Additional CPV code(s)
- 75123000 - Administrative housing services
two.2.3) Place of performance
NUTS codes
- UKG12 - Worcestershire
two.2.4) Description of the procurement
The Promoting independent living (PIL) service for Worcestershire was jointly procured under OJEU contract notice 2019/S 174-424496 by a partnership of six District and Borough Councils (‘Districts’) and Worcestershire County Council as set out below:
- Bromsgrove District Council,
- Malvern Hills District Council,
- Redditch Borough Council,
- Worcester City Council,
- Wychavon District Council,
- Wyre Forest District Council,
- Worcestershire County Council
The Worcestershire PIL service is intended to provide a range of service options to support the improvement of the health and well-being of the local population with the aim of adaptations being used to restore the use of the home so that people can regain or retain their independence and carry on living in the community. This will be achieved with service elements supporting the Partnership in a flexible way to provide positive outcomes for people:
1) Information and advice, signposting (MECC — Making every contact count);
2) Housing options;
3) Minor adaptations and handyperson services;
4) Making homes healthier and safer to live in;
5) Mandatory DFG adaptations;
6) OT/Trusted assessor.
Service elements dependent on additional funding;
7) Assistive technology;
8) Marketing and able to pay.
A contract was subsequently entered into with Millbrook Healthcare Limited for these services on 14 April 2020 and, having exercised the optional extensions, was due to expire on 1 April 2025 (“the Contract”). On 7 August 2024 the Councils commenced a new tender process for a new service to commence on 1 April 2025. However, for a number of reasons that tender process was abandoned on 31 January 2025 (see notice 2025/S 000-003611) and the Councils are currently considering the position in respect of future delivery of the services.
The Councils have a statutory duty to provide these services and therefore in light of the abandonment decision it is necessary for the Councils to enter into a 12 month extension of the existing Contract, securing additional services from the existing provider, in accordance with Regulation 72(1)(b) of the Public Contracts Regulations 2015. Further, the need for the abandonment and so the extension was brought about in part by circumstances which a diligent contracting authority could not have foreseen with the potential implications associated with the English Devolution White Paper published on 16 December 2024. Regulation 72(1)(c) of the Public Contracts Regulations 2015 is therefore also applicable. The 12 month extension will allow sufficient time for the Councils to consider the impact of these issues on delivery of these services.
The 12 month extension of the Contract to 31 March 2026 will take place on existing terms save that: (1) There will no longer be a requirement to provide handyman services and the service funding from Worcestershire County Council will be reduced accordingly; (2) The capital payment for Worcester City Council has been increased by £104,752 to cover the capital delivery under the Contract for 2025/2026 which results in an increase of £15,608 to the revenue payment; (3) An increase of £42,596.09 will be made to the overall annual contractual payment to reflect increased labour costs for 2025/2026; and (4) A contribution will be made towards increased premises costs for 2025/2026 up to a maximum sum of £45,487.72. The total increase in price is below 50% of the original contract value as required by Regulations 721)(b) and (c).
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2019/S 238-584509
Section five. Award of contract
Title
Worcestershire Promoting Independent Living Service Extension
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Millbrook Healthcare Limited
Southampton
Country
United Kingdom
NUTS code
- UKJ32 - Southampton
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £943,040
Section six. Complementary information
six.3) Additional information
The total value stated above is the value of the 12 month extension. The original value of the Contract as stated in OJEU contract award notice was £6,754,850 for 5 years. However, the total value of the contract was expected to change dependant on funding availability and demand for the services.
For the avoidance of doubt, this Contract Award Notice serves as the notice required under Regulation 72(3) of the Public Contract Regulations in respect of a modification in reliance on Regulation 72(1)(b) and (c) of the Public Contracts Regulations 2015.
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom