Section one: Contracting entity
one.1) Name and addresses
LONDON & SOUTH EASTERN RAILWAY LIMITED
3rd Floor, 41-51 Grey Street
NEWCASTLE-UPON-TYNE
NE16EE
Contact
Rob Parfitt
robert.parfitt@southeasternrailway.co.uk
Country
United Kingdom
NUTS code
UKJ - South East (England)
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.smartsurvey.co.uk/s/LSER_Winterisation/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.smartsurvey.co.uk/s/LSER_Winterisation/
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Winterisation Services
two.1.2) Main CPV code
- 90630000 - Ice-clearing services
two.1.3) Type of contract
Services
two.1.4) Short description
London & South Eastern Railway Limited have a requirement for 'Winterisation' Services at a number of locations across the operating network of Southeastern. The current number of locations is currently envisaged as over 100 rail stations, and where appropriate, it will require 'Winterisation' to also be carried out at adjacent car parks.
High level activities include (but are not limited to) the following key deliverables:
Gritting/Ice Clearance
Snow Clearance (pedestrian and mechanical)
Provision of required chemicals (de-icer/salt etc) to ensure gritting and ice/snow clearance
Weather Monitoring
Provide a manned helpdesk for visit scheduling and customer queries
Reporting
two.1.5) Estimated total value
Value excluding VAT: £2,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Winterisation Services - South Region (including car parks)
Lot No
1
two.2.2) Additional CPV code(s)
- 90630000 - Ice-clearing services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
The location for this lot will be within the operating network of London & South Eastern Railway Limited (Southeastern).
two.2.4) Description of the procurement
Provision of 'Winterisation' Services within the South region of the London & South Eastern Railway Limited (Southeastern) operating network.
High level activities include:
Application of gritting/de-icing agents
Snow Clearance (mechanical and pedestrian)
Reporting
Provision of a manned helpdesk
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2021
End date
1 April 2022
This contract is subject to renewal
Yes
Description of renewals
The contract may be renewed for separate 3 x 1 year periods depending on the status of the Southeastern Rail Franchise and/or the requirement of London & South Eastern Railway Limited
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Maximum number: 8
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Registration to participate within this process must be submitted via the below address:
https://www.smartsurvey.co.uk/s/LSER_Winterisation/
two.2) Description
two.2.1) Title
Winterisation Services - North Region (including car Parks)
Lot No
2
two.2.2) Additional CPV code(s)
- 90630000 - Ice-clearing services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
The location for this lot will be within the operating network of London & South Eastern Railway Limited (Southeastern).
two.2.4) Description of the procurement
Provision of 'Winterisation' Services within the North region of the London & South Eastern Railway Limited (Southeastern) operating network.
High level activities include:
Application of gritting/de-icing agents
Snow Clearance (mechanical and pedestrian)
Reporting
Provision of a manned helpdesk
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2021
End date
1 April 2022
This contract is subject to renewal
Yes
Description of renewals
The contract is subject to potential 3 x 1 year extensions depending on the status of the South Eastern Rail Franchise and/or the requirements of London & South Eastern Railway Limited.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Maximum number: 8
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Registration to participate within this process must be submitted via the below address:
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 July 2021
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
London & South Eastern Railway Limited
3rd Floor, 41 - 51 Grey Street
Newcastle-upon-Tyne
NE1 6EE
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
London & South Eastern Railway Limited
3rd Floor, 41 - 51 Grey Street
Newcastle-upon-Tyne
NE1 6EE
Country
United Kingdom