Section one: Contracting authority
one.1) Name and addresses
East Lothian Council
John Muir House
Haddington, East Lothian
EH41 3HA
procurement@eastlothian.gov.uk
Telephone
+44 1620827827
Country
United Kingdom
NUTS code
UKM73 - East Lothian and Midlothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ELC-23-3100 Gas Audit Services
two.1.2) Main CPV code
- 50720000 - Repair and maintenance services of central heating
two.1.3) Type of contract
Services
two.1.4) Short description
East Lothian Council is seeking a contractor for gas quality assurance services in Domestic and Non-Domestic properties.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39715210 - Central-heating equipment
- 39721410 - Gas appliances
- 45333100 - Gas regulation equipment installation work
- 50531200 - Gas appliance maintenance services
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
East Lothian
two.2.4) Description of the procurement
East Lothian Council is inviting bids from suitably qualified, competent, capable and experienced service providers to manage, co-ordinate and provide an all-inclusive Gas Audit Service comprising Visual Inspections, Strip Down Inspections and Work In Progress Inspections to ensure compliance with current British Standards, Appliance manufacturers Installation and Servicing Instructions, Building Regulations and the Gas Safety (installation and use) Regulations (GSR).
The Gas Assessor will also complete and issue a comprehensive inspection report covering the various items and appliances listed and record all faults or failures discovered and, where necessary, implement the gas industry “Unsafe Situations Procedure” if any item or appliance is deemed to be “At Risk” or “Immediately Dangerous”.
The Gas Assessor will also be required to report under RIDDOR any installation falling within the reporting guidelines of the Health and Safety Executive.
two.2.5) Award criteria
Quality criterion - Name: Implementation/Exit Strategy / Weighting: 10
Quality criterion - Name: Management, Assets & Structure / Weighting: 10
Quality criterion - Name: Delivery of Service / Weighting: 50
Quality criterion - Name: Quality Management / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This is a 2 year contract with the option to renew twice by 1 year each (2+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
19 June 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: September 2027
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=732566.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
A summary of the expected community benefits has been provided as follows:
Community Benefits are included in this requirement.
A summary of the expected community benefits has been provided as follows:
The Service provider shall engage with the Council with regard to delivering proportionate Community Benefits in terms of social, economic and environmental benefits, in order to achieve sustainability and best value from public spending, to benefit the community.
(SC Ref:732566)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=732566
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
Country
United Kingdom