Scope
Reference
P/REF 00000395
Description
Historic England wishes to establish framework agreements for a range of trusted suppliers to respond to briefs for creating and editing video content. This will be split into two lots:
Lot 1: Full video production services
Lot 2: Video editing
The first (Lot 1) will offer a variety of video production services, including but not limited to:
- Creative development
- Filming and interviewing contributors
- Sourcing contributors including talent liaison and management
- Location sourcing and management
- Drone filming
- Picture editing including application of brand guidelines
- Voiceover recording
- Sound editing and mixing
- Colour grading
- Animation and motion graphics
- Music selection and licensing
- Delivery of additional cuts for social media
The second (Lot 2) will only focus on video editing services, including but not limited to:
- Picture editing including application of brand guidelines
- Sound editing and mixing
- Colour grading
- Animation and motion graphics
- Music selection and licensing
- Delivery of additional cuts for social media
The framework will run for a minimum of 2 years anticipated being awarded 01/08/2025 - 31/07/2027, with an optional extension year from 31/07/2028.
Commercial tool
Establishes a framework
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 1 August 2027
- Possible extension to 1 August 2028
- 3 years, 1 day
Description of possible extension:
The framework can be extended by a maximum of one year dependent on requirement.
Main procurement category
Services
CPV classifications
- 32354000 - Film products
- 32354500 - Video films
- 92111210 - Advertising film production
- 92111250 - Information film production
Lot constraints
Description of how multiple lots may be awarded:
Dependent on the independent scoring of both lots, a supplier may be added to both lots of the framework.
Lot LOT-0001. Full video production services
Description
The first (Lot 1) will offer a variety of video production services, including but not limited to:
- Creative development
- Filming and interviewing contributors
- Sourcing contributors including talent liaison and management
- Location sourcing and management
- Drone filming
- Picture editing including application of brand guidelines
- Voiceover recording
- Sound editing and mixing
- Colour grading
- Animation and motion graphics
- Music selection and licensing
- Delivery of additional cuts for social media
Lot value (estimated)
- £350,000 excluding VAT
- £420,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Video Editing
Description
The second (Lot 2) will only focus on video editing services, including but not limited to:
- Picture editing including application of brand guidelines
- Sound editing and mixing
- Colour grading
- Animation and motion graphics
- Music selection and licensing
- Delivery of additional cuts for social media
Lot value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Successful providers will be appointed to an approved list on the Intend system. Work packages/contracts will be assigned through a 'call off process' or mini competition using In-Tend.
Mini competitions will be sent to all suppliers who correspond to the lot the work falls under each contract will be called off on the following basis: price, availability and creative approach [as indicated in their tender response]. Price evaluation for each individual requirement will be applied at 50%, and suppliers should be using the pricing supplied at tender stage as a basis for the work.
Following the award to the framework, mini-competition for both Lot 1 and 2 will be evaluated on the following criteria per project:
Price: 50%
Quality: 50%
On occasion Historic England reserve the right to direct award a call-off in these circumstances:
• should the geographical location of a provider would represent a significant saving in the carbon (CO2e) expended undertaking the project
• cases when a production requires delivery in less than two weeks.
• Cases where a supplier provides a unique artistic approach that is required for the production of a specific requirement.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot LOT-0001. Full video production services
Lot LOT-0002. Video Editing
Please see Part 3A Section 1.6 (Financial capacity) of the Conditions of Participation document reference "PRT6 Conditions of Participation".
Technical ability conditions of participation
Lot LOT-0001. Full video production services
Lot LOT-0002. Video Editing
Please see Part 3A Section 1.8 (Technical ability) of the Conditions of Participation document reference "PRT6 Conditions of Participation".
Particular suitability
Lot LOT-0001. Full video production services
Lot LOT-0002. Video Editing
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 May 2025, 6:00pm
Submission type
Requests to participate
Deadline for requests to participate
9 May 2025, 11:00am
Submission address and any special instructions
Please see our electronic tendering site In Tend to submit your Conditions of Participation at https://in-tendhost.co.uk/historicengland/aspx/Home
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 August 2025
Award criteria
Lot LOT-0001. Full video production services
| Name | Description | Type |
|---|---|---|
| Simple description | Price: 25% Quality: 65% Social Value: 10% |
Price |
Weighting description
Price: 25%
Quality: 65%
Social Value: 10%
Lot LOT-0002. Video Editing
| Name | Description | Type |
|---|---|---|
| Simple description | Price: 40% Quality: 50% Social Value: 10% |
Price |
Weighting description
Price: 40%
Quality: 50%
Social Value: 10%
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 (Procurement Specific Questionnaire) - The Procurement Specific Questionnaire (PSQ) will be scored and a maximum of 20 Bidders for Lot 1 and maximum of 15 Bidders for Lot 2 will be invited to the second stage of the procurement and receive an Invitation To Tender (ITT). The Bidders technical ability will be scored against the scoring table contained within the PSQ. Contract examples will be looked at as a whole and scored out of 20 based on their relevance to the requirement and how they demonstrate capability.
Stage 2 (Invitation To Tender) Following release of the ITT, on assessing the return tenders, we envisage inviting a maximum of 10 (Lot 1) and 5 (Lot 2) suppliers for the framework.
Justification for not publishing a preliminary market engagement notice
Historic England has not undertaken any pre-market engagement for this requirement, due to recent alternative procurements taking place and developing our knowledge of the market.
Contracting authority
Historic England
- Public Procurement Organisation Number: PXLY-5862-RMML
The Engine House
Swindon
SN22EH
United Kingdom
Region: UKK14 - Swindon
Organisation type: Public authority - sub-central government