Section one: Contracting authority
one.1) Name and addresses
Moorside Primary School and Nursery
Ripon
Finance@moorside.n-yorks.sch.uk
Telephone
+44 1423810985
Country
United Kingdom
NUTS code
UKE2 - North Yorkshire
Internet address(es)
Main address
https://www.moorsideschools.org.uk/
one.1) Name and addresses
Gillamoor Primary School
Gillamoor
Yo62 7hx
Admin@gillamoor.n-yorks.sch.uk
Country
United Kingdom
NUTS code
UKE2 - North Yorkshire
Internet address(es)
Main address
https://www.gillamoor.n-yorks.sch.uk/home/contact-us/
one.1) Name and addresses
Colburn Community Primary School
Colburn
Yo62 7hx
Country
United Kingdom
NUTS code
UKE2 - North Yorkshire
Internet address(es)
Main address
https://www.colburn.n-yorks.sch.uk/contact-details-1/
one.1) Name and addresses
Easingwold primary school
Easingwold
Yo62 7hx
admin@easingwold-pri.n-yorks.sch.uk
Country
United Kingdom
NUTS code
UKE2 - North Yorkshire
Internet address(es)
Main address
https://www.easingwoldprimary.co.uk/contact-details/
one.1) Name and addresses
Hunton and Arrathorne Community Primary School
Bedale
Yo62 7hx
Admin@huntonarrathorne.n-yorks.sch.uk
Country
United Kingdom
NUTS code
UKE2 - North Yorkshire
Internet address(es)
Main address
http://huntonarrathorne.n-yorks.sch.uk/
one.1) Name and addresses
Masham CE Primary School
Masham
Yo62 7hx
Country
United Kingdom
NUTS code
UKE2 - North Yorkshire
Internet address(es)
Main address
http://www.masham.n-yorks.sch.uk/home/contact-us/#content-content-inner
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
North Yorkshire Primary Group Catering Contract
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Catering provision for School meals on site and all food management, legislative duties and Compliance.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £26,586
two.2) Description
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
The Contract will be awarded for a three-year duration with the option of two additional one-year extensions. Each School will sign a separate agreement with the successful tendering organisation.
The financial structure of the contract is designed to reflect the Schools' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.
Sales
These will be variable based on the actual levels achieved.
Food Costs
This will be fixed at the percentage agreed as part of this tender process. However, costs must be net of ALL discounts at 'into-unit' level with all rebates of any kind reflected on the Catering Managers' invoices. The costs must reflect those submitted in the financial schedules which will be fixed for twelve months. The food costs will be audited at least annually.
Tariff
The tariff will be based upon the local marketplace and the free-meal meal cost should reflect the local authority rates unless agreed between the School and the Contractor.
Wastage
All wastage should form part of the food costs and should not be accounted for separately.
Gross Profit or Loss
This will be fixed at the percentage agreed as part of this tender process.
Labour costs
The core labour costs will be fixed. All other labour costs, such as for special events and out of hours events will be charged as and when incurred but at a level pre-agreed in writing.
Sundries
All sundry costs, as defined in the Contractor's response will be fixed for a year. Any increase in years two and three are not go above inflation.
Management Fee
The management fee is fixed for a year. Any increase in years two and three are not go above inflation.
Hospitality Costs
Hospitality costs will be charged as occurred but at fixed item and buffet consumable costs per head.
Summary
In summary the following lines will make up the total cost of catering:
Fixed gross profit percentage
Fixed labour cost
Fixed sundries cost
Fixed management fee
Variable hospitality costs
Aims and Objectives of the Service
The Schools wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry.
At this time, the Schools wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students. The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice. For rural Schools, an appropriate deliver in solution is required and Schools are open to Contractor input on how this would operate effectively.
The Schools objectives for the new contract are as follows:-
A catering service that is well managed and requires minimal involvement from the Schools management team.
A strong Contractor Area Manager who will develop and lead the team to deliver a customer service focused offer and spend a substantial amount of time on site at the outset to undertake this.
A Contractor who is proactive in their relationship management with the Schools.
Investment in the Schools Catering service through increased marketing in return for a tenure of contract.
A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal.
A catering service that encourages students to take a heathy and balanced meal.
Food and drinks that look appetising and are attractively presented.
A hospitality service that will help showcase the Schools through events and to visitors.
A Contractor that adopts a flexible and proactive approach to all Schools activities.
A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the Schools and the Contractor.
A Contractor that operates using the optimum level of staffing.
Develops a community food provision that extends to staff, parents, visitors, and the immediate neighbourhood and promotes food education for all stakeholders.
Is professionally marketed and promoted to the mutual benefit of the pupils, parents, Schools, and contractor.
Demonstrates a flexible approach to all School activities and supports aspects of the curriculum as appropriate, including positively contributing to the education of pupils about food and nutrition.
Is managed by an organisation who works with the Schools in partnership to move the service forward together.
Achieves best value and eliminates any subsidies as far as is realistically possible.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
2 one year extensions to the 36 month contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-005830
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 June 2021
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Taylor Shaw
Macclesfield
Country
United Kingdom
NUTS code
- UKE3 - South Yorkshire
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,914
Lowest offer: £4,914 / Highest offer: £19,272 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 June 2021
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Taylor Shaw
Macclesfield
Country
United Kingdom
NUTS code
- UKE3 - South Yorkshire
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,491
Lowest offer: £1,491 / Highest offer: £13,500 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 June 2021
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Taylor Shaw
Macclesfield
Country
United Kingdom
NUTS code
- UKE3 - South Yorkshire
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £6,981
Lowest offer: £6,981 / Highest offer: £27,795 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 June 2021
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Taylor Shaw
Macclesfield
Country
United Kingdom
NUTS code
- UKE3 - South Yorkshire
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,596
Lowest offer: £2,596 / Highest offer: £30,084 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 June 2021
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Taylor Shaw
Macclesfield
Country
United Kingdom
NUTS code
- UKE3 - South Yorkshire
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,722
Lowest offer: £1,772 / Highest offer: £13,500 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 June 2021
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Taylor Shaw
Macclesfield
Country
United Kingdom
NUTS code
- UKE3 - South Yorkshire
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £3,690
Lowest offer: £3,690 / Highest offer: £14,658 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Ltd
Harrogate
HG2 8PB
Country
United Kingdom