Section one: Contracting authority
one.1) Name and addresses
City of Portsmouth College
Highbury Campus, Tudor Crescent
Portsmouth
P06 2SA
Contact
Paul Martin
Telephone
+44 7894536326
Country
United Kingdom
NUTS code
UKJ31 - Portsmouth
National registration number
130005158
Internet address(es)
Main address
www.city-of-portsmouth-college.ac.uk
Buyer's address
www.city-of-portsmouth-college.ac.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Portsmouth:-Security-services./32DU23ECC6
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Security and Safety Wardens
Reference number
COPC/23/17
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Bidder shall provide a security and safety service via the provision of one Security & Safety Warden based within the Reception areas for each of the campuses. These Wardens should be SIA approved. Additionally we are interested in an additional Security & Safety Warden at Highbury and Sixth Form campuses to provide a presence across the campus in the form of patrolling during the core teaching hours.
two.1.5) Estimated total value
Value excluding VAT: £750,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
Main site or place of performance
Portsmouth
two.2.4) Description of the procurement
CoPC is seeking to establish a new Contract for these services and for this to run for three (3) years, from September 2024 to July 2027, with the possibility of a 1-year extension subject to satisfactory performance. We are looking at two Options: 1: The successful Bidder shall provide Security & Safety Warden based within the Reception areas for each of the campuses; Option 2: As above PLUS an additional Security & Safety Warden at Highbury and Sixth Form campuses to provide a presence across the campus in the form of patrolling during the core teaching hours.
two.2.6) Estimated value
Value excluding VAT: £750,000
two.2.7) Duration of the contract or the framework agreement
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
This is a 2 stage process being carried out under the auspices of the light touch regime, PCR (15). Stage 1 will assess potential bidders capability, capacity and experience to perform the contract using this Single Procurement Document issued by the Delta esourcing platform. Potential bidders will also be required to answer a number of standard questions to do with any potential bidders financial status, insurance and liabilities cover and Mandatory and Discretionary declarations. The outcome of this preliminary process will be to identify up to 5 potential bidders to go forward to the next round of the process, which is the Invitation To Tender (ITT) Stage. The evaluation panel will score any non price proposals inline with the following criteria ; Criteria for Awarding Score 0Unacceptable Tender response supplied fails to grasp/reflect standard or does not provide a proposal core issues and requirements. 1Poor Tender response supplied reflects a very limited understanding of core issues and requirements with significant concerns. Proposal falls short of achieving expected standard in a number of identifiable respects. 2Satisfactory Tender response meets the required standard / expectations in most material respects, but is lacking or inconsistent in others 3Good Response supplied reflects good understanding of core issues and requirements and meets the required standard / expectations in all material respects 4Excellent Response supplied reflects an excellent understanding of core issues and exceeds some or all of the major requirements and/or expectations
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Restricted procedure
four.1.11) Main features of the award procedure
STAGE 1 Contract Notice (inviting Expressions of Interest): 1 May 2024; Expressions of Interests (Window open 25 days): Closes 12 Noon on 27th May 2024; STAGE 2 Shortlisting of five (5) Bidders to be invited to ITT stage: 27th to 28th May 2024; Shortlisted Bidders advised: 29th May; ITT Stage - Window opens: 30th May 2024; ITT Stage Window Closes Midnight (15 days): 14th June 2024; Assessment Panel: 17th to 20th June 2024; Preferred Supplier confirmed: 21st June 2024; 10 Day Standstill Period (Midnight): 1st July 2024; Contract Awarded & Mobilisation: 2nd July 2024; Contract Start Date: 1 September 2024 The College reserves the right to amend this timetable and/or postpone or cancel this procurement and without notice and at its sole discretion. Please also note that any references to days relates to calendar days and not working days. For the purposes of this procurement, CoPC will be using its electronic procurement platform, Delta e-Sourcing, to undertake all external notice publications and communications with potential Bidders, including the issuing of any procurement documentation and, at the Invitation to Tender (ITT) stage, to respond to Bidder clarification questions.
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 May 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Portsmouth:-Security-services./32DU23ECC6
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/32DU23ECC6
GO Reference: GO-202451-PRO-25920530
six.4) Procedures for review
six.4.1) Review body
City of Portsmouth College
Highbury Campus, Tudor Crescent
Portsmouth
P06 2SA
Telephone
+44 7894536326
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
10 Days following official notification of Stage 1 process