Section one: Contracting authority
one.1) Name and addresses
Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
Telephone
+44 1750724444
Fax
+44 1750724445
Country
United Kingdom
NUTS code
UKM91 - Scottish Borders
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11442
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Gutter Cleaning Services
Reference number
SBHA GCS 2023
two.1.2) Main CPV code
- 90000000 - Sewage, refuse, cleaning and environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
Scottish Borders Housing Association (SBHA) is seeking to award a contract for the Provision of Gutter Cleaning Services. The award will be for a Contract for two (2) years with the opportunity to extend for a further two (2) x 12 month periods. The Service is expected to commence in August 2023 with an estimated value of GBP208333 exc VAT per year, that is GBP833333 exc VAT for the full term.
two.1.5) Estimated total value
Value excluding VAT: £800,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
Main site or place of performance
South of Scotland
two.2.4) Description of the procurement
Scottish Borders Housing Association (SBHA) is seeking to award a contract for the Provision of Gutter Cleaning Services. SBHA intend to award a Contract for two (2) years with the opportunity to extend for a further two (2) x 12 month periods. The Service is expected to commence in August 2023.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Our existing strategies and policies emphasise our commitment to growing our impact on the Borders and South of Scotland economy. We are striving to use our investment capacity to reduce carbon emissions and supporting a circular economy and community wealth building.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see the full suite of procurement documents.
three.1.2) Economic and financial standing
List and brief description of selection criteria
SBHA will carry out an Experian Check on bidders organisation, this is a risk based approach.
Minimum level(s) of standards possibly required
A minimum score of 51.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please see the full suite of Procurement Documents
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 20 September 2023
four.2.7) Conditions for opening of tenders
Date
20 June 2023
Local time
12:00pm
Place
SBHA Head Office
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
All bidders should read the full suite of procurement documentation paying particular attention to all instructions.
Please ensure the documentation is returned in the format requested. Specifically the Appendix 1 to be returned as a separate excel spreadsheet - bidders are asked NOT to return as a PDF, and NOT to include within the response document.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=732431.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please see the Invitation to Tender, appendix 2 and the response document regarding community benefits.
(SC Ref:732431)
six.4) Procedures for review
six.4.1) Review body
Selkirk Sherriff Court
Ettrick Terrace
Selkirk
TD5 9SE
Country
United Kingdom