Scope
Reference
IA3602
Description
Please note: The tender documents are not available at this stage, bidders will be able to obtain them when the tender notice is published. This notice is just making bidders aware this opportunity is coming up.
There are currently approximately 179 Lifts on contract that are expected to be transferred to this framework. Most are in Staffordshire, with a small number located in Cheshire, Lancashire, Derbyshire, Greater Manchester and the West Midlands. The properties include all types of buildings operated by a Local Authority including (but not limited to) educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units.
The tender shall be for the provision of a service only contract for the servicing and maintenance of passenger, platform, incline step and goods lifts.
There is a requirement for the successful contractor to provide a 24/7 callout facility.
Commercial tool
Establishes a framework
Total value (estimated)
- £540,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2029
- 4 years
Description of possible extension:
2 x 1 year extensions to 30th September 2028 and 30th September 2029
Main procurement category
Services
CPV classifications
- 50750000 - Lift-maintenance services
Contract locations
- UK - United Kingdom
Framework
Maximum number of suppliers
1
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Please note Stafford Borough Council, Cannock Chase District Council, South Staffordshire District Council and Staffordshire Police and Staffordshire Fire and Rescue Service are not responsible for the tender procedure, they are named as an organisation who may call off from the Framework once awarded.
Participation
Technical ability conditions of participation
Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
1. To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link https://ssip.org.uk/members/#
2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
Staff competency requirements will be listed in the tender notice.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
8 May 2025
Enquiry deadline
12 June 2025, 11:59pm
Tender submission deadline
19 June 2025, 12:00pm
Submission address and any special instructions
The tender opportunity when advertised will be undertaken through Staffordshire County Councils e-tendering system 'Proactis'.
https://supplierlive.proactisp2p.com/Account/Login
All bids must be submitted back to Proactis prior to the tender deadline.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 July 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 April 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
SCC E-Tendering Portal User Guide.pdf
SCC E-Tendering Portal User Guide
Contracting authorities
Staffordshire County Council
- Public Procurement Organisation Number: PZDG-2995-QQMD
1 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
South Staffordshire District Council
- Public Procurement Organisation Number: PNNH-3468-CHWJ
Council Offices, Wolverhampton Road
Codsall
wv8 1px
United Kingdom
Email: michelle.davies@staffordshire.gov.uk
Website: https://www.sstaffs.gov.uk/
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Stafford Borough Council
- Public Procurement Organisation Number: PTQN-1833-ZMYL
Civic Centre, Riverside
Stafford
ST16 3AQ
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Cannock Chase District Council
- Public Procurement Organisation Number: PNXX-8585-GQTH
Civic Centre, Beecroft Road
Cannock
WS11 1BG
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Police, Fire and Crime Commissioner for Staffordshire
- Public Procurement Organisation Number: PBJV-9412-LHBX
Staffordshire Police Headquarters, Weston Road
Stafford
ST18 0YY
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government