Section one: Contracting authority
one.1) Name and addresses
Imperial War Museums
IWM London, Lambeth Road
London
SE1 6HZ
Contact
Procurement and Resources Officer
Telephone
+44 2074165000
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IWM/2324/DCM/3275: Data Conversion Services - Digitisation Framework Agreement for Imperial War Museums
Reference number
DCM3275
two.1.2) Main CPV code
- 72311100 - Data conversion services
two.1.3) Type of contract
Services
two.1.4) Short description
This Contract covers the appointment of Service Provider(s) to join a Framework Agreement undertaking the digitisation work based upon the Lots listed below, as part of the Digital Futures project.
The digitisation work is broken down into the following Lots:
•Lot 1 – Photographic Negative, Prints & Preservation Document Capture
•Lot 2 – Videotape Digitisation
•Lot 3 – Document Copying
•Lot 4 – Sound Digitisation
•Lot 5 – 4K Film Digitisation
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,800,000
two.2) Description
two.2.1) Title
Photographic Negative, Prints & Preservation Document Capture
Lot No
1
two.2.2) Additional CPV code(s)
- 72311100 - Data conversion services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
Digitisation - Photographic Negative, Prints & Preservation Document Capture
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3
two.2) Description
two.2.1) Title
Videotape Digitisation
Lot No
2
two.2.2) Additional CPV code(s)
- 72311100 - Data conversion services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
Videotape Digitisation
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3
two.2) Description
two.2.1) Title
Document Copying
Lot No
3
two.2.2) Additional CPV code(s)
- 72311100 - Data conversion services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
Digitisation - Document Copying
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3
two.2) Description
two.2.1) Title
Sound Digitisation
Lot No
4
two.2.2) Additional CPV code(s)
- 72311100 - Data conversion services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
Sound Digitisation
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3
two.2) Description
two.2.1) Title
4K Film Digitisation
Lot No
5
two.2.2) Additional CPV code(s)
- 72311100 - Data conversion services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
4K Film Digitisation
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-006882
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 July 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
MAX COMMUNICATIONS LTD
2-3 Gunnery Terrace, Royal Arsenal
London
SE18 6SW
Country
United Kingdom
NUTS code
- UKI - London
National registration number
3803572
The contractor is an SME
No
five.2.3) Name and address of the contractor
J&J NEGUS LTD T/A GENUS GROUP
Hammond Close, Warwickshire
Nuneaton
CV11 6RY
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
1168979
The contractor is an SME
No
five.2.3) Name and address of the contractor
DRAGON POST (WALES) LTD
Seren Stiwdios Wales, Wentloog Ave, Rumney
Cardiff
CF3 2GH
Country
United Kingdom
NUTS code
- UKL - Wales
National registration number
13056277
The contractor is an SME
No
five.2.3) Name and address of the contractor
MEMNON ARCHIVING SERVICES
Kareelovenlaan
Evere
3B 1140
Country
Belgium
NUTS code
- BE - Belgium
National registration number
0438.551.252
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,800,000
Total value of the contract/lot: £2,800,000
Section six. Complementary information
six.3) Additional information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=940485739 GO Reference: GO-202549-PRO-30093424
six.4) Procedures for review
six.4.1) Review body
Imperial War Museums
IWM London, Lambeth Road
London
SE1 6HZ
Telephone
+44 2074165000
Country
United Kingdom