Scope
Reference
ocds-h6vhtk-0547c0
Description
Following a competitive flexible procurement (see Tender Notice (2025/S 000-042820) for further details), Mid Sussex District Council has selected a cultural operator for the redevelopment and ongoing operation of the site known as 'Clair Hall'. The Council's ambition is to create a vibrant and inclusive creative cultural hub in the centre of Haywards Heath. The venue will be one that welcomes all communities and provides inspiration through film, art and performance.
The cultural operator will support the Council during a design and development period with a view to ultimately leasing and operating the cultural facility.
Note that the estimated total value of the contract listed in this Contract Award Notice is an estimate based on projections informed by market information and industry standards with an assumption of £2.28m turnover per annum over an estimated lease period of 20 years. The actual value of the contract, in practice, is dependent on external factors but the procurement intends to cover the value generated over the 20-year term .
Note that the date the Council's Cabinet approved the decision to award the contract was on 02 February 2026. Assessment summaries were circulated to bidders on 13 January 2026.
Contract 1. Collaboration Agreement in respect of the delivery and operation of the New Cultural Facility at the Clair Hall Site, Perrymount Road, Haywards Heath
Supplier
Contract value
- £38,016,666 excluding VAT
- £45,620,000 including VAT
Above the relevant threshold
Award decision date
13 January 2026
Date assessment summaries were sent to tenderers
13 January 2026
Standstill period
- End: 26 February 2026
- 8 working days
Earliest date the contract will be signed
27 February 2026
Contract dates (estimated)
- 30 March 2026 to 29 March 2044
- 18 years
Main procurement category
Services
CPV classifications
- 45212000 - Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
- 48814300 - Theatre management system
- 92000000 - Recreational, cultural and sporting services
Contract locations
- UKJ28 - West Sussex (North East)
Information about tenders
- 3 tenders received
- 3 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
Submission
Submission type
Requests to participate
Procedure
Procedure type
Competitive flexible procedure
Special regime
Concession
Suppliers
PDJ CINEMAS LIMITED
- Companies House: 05934471
- Public Procurement Organisation Number: PRNC-6421-WZGT
The Dome Cinemas, Marine Parade
West Sussex
BN11 3PT
United Kingdom
Website: http://www.domecinema.co.uk
Region: UKJ27 - West Sussex (South West)
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
THE DIGITAL PICTURE HOUSE LTD
- Companies House: 05546004
- Public Procurement Organisation Number: PHNR-4697-LLHW
18 Hyde Gardens
East Sussex
BN21 4PT
United Kingdom
Region: UKJ22 - East Sussex CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Collaboration Agreement in respect of the delivery and operation of the New Cultural Facility at the Clair Hall Site, Perrymount Road, Haywards Heath
THE LIVING ROOM CINEMA LIPHOOK LTD
- Companies House: 12259935
- Public Procurement Organisation Number: PZWM-7378-PYVG
The Square
Liphook
GU30 7AH
United Kingdom
Website: http://www.thelivingroomcinema.co.uk
Region: UKJ36 - Central Hampshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contracting authority
Mid Sussex District Council
- Public Procurement Organisation Number: PQLR-5948-PBHY
Oaklands, Oaklands Road
Haywards Heath
RH16 1SS
United Kingdom
Email: procurement@horsham.gov.uk
Website: https://www.midsussex.gov.uk/
Region: UKJ28 - West Sussex (North East)
Organisation type: Public authority - sub-central government