Scope
Reference
2618-PPT-O
Description
East Suffolk Council is seeking to commission suppliers with suitable and affordable self-contained nightly let temporary accommodation within the East Suffolk area for households presenting as homeless and where the Council owns them a legal duty under Act. This contract is divided into Lots as shown in additional relevant information box and suppliers are welcome to tender for one or more lots. There is no limit to the number of Lots to be awarded to a supplier.
Total value (estimated)
- £1,400,000 excluding VAT
- £1,680,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2025 to 30 June 2026
- Possible extension to 30 June 2029
- 4 years
Description of possible extension:
The contract period will be between 1st July 2025 to 30th June 2026 with additional optional extensions until 30th June 2029 (1-year contract, with an option to extend annually for 12 months at a time for an additional 3 years 1+1+1+1).
Main procurement category
Services
CPV classifications
- 45212400 - Accommodation and restaurant buildings
- 45212413 - Short-stay accommodation construction work
- 70333000 - Housing services
- 98341000 - Accommodation services
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot LOT-0001. lot 1
Description
6 x single rooms single in North District person occupancy maximum price per night £52.00
Lot value (estimated)
- £327,200 excluding VAT
- £392,640 including VAT
Contract locations
- UKH14 - Suffolk
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. L0T 2
Description
4 x double rooms 1-3 person occupancy(double/twin beds + cot if needed) Maximum price per night £66.00
Lot value (estimated)
- £317,600 excluding VAT
- £381,120 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0003. LOT 3
Description
2 x family rooms 1-6 person occupancy (max 4 children) Maximum price per night £77.00
Lot value (estimated)
- £283,600 excluding VAT
- £340,320 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0004. LOT 4
Description
4 x single rooms single person occupancy Maximum price per night £52.00
Lot value (estimated)
- £218,280 excluding VAT
- £261,936 including VAT
Contract locations
- UKH - East of England
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0005. Lot 5
Description
2 x double rooms 1-3 person occupancy (double/twin beds + cot if needed) Maximum per price night £66.00
Lot value (estimated)
- £158,920 excluding VAT
- £190,704 including VAT
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0006. Lot 6
Description
2 x family rooms 1-6 person occupancy (max 4 children) maximum price per night £77.00
Lot value (estimated)
- £94,400 excluding VAT
- £113,280 including VAT
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
2 May 2025, 5:00pm
Tender submission deadline
16 May 2025, 12:00pm
Submission address and any special instructions
Tenders must be submitted through In-Tend. Address is https://in-tendhost.co.uk/eastsuffolk/aspx/home
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 June 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | 85%Quality (Divided into sub-criteria as in the Tender documents) and 15% Price . Full details in the Tender documents . Please note Price is per lot set at Maximum price per night |
Price |
Weighting description
85%Quality (Divided into sub-criteria as in the Tender documents) and 15% Price . Full details in the Tender documents .
Please note Price is per lot set at Maximum price per night
Other information
Payment terms
30 days payment terms, Full details in the Tender docs
Description of risks to contract performance
Full details in the Tender documents
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://in-tendhost.co.uk/eastsuffolk/aspx/Home
Invitation to Tender Part A , Invitation to Tender Part C , Draft Service Agreement and Draft ESC Terms and Conditions
Contracting authority
East Suffolk Council
- Public Procurement Organisation Number: PLPP-1174-BHLX
East Suffolk House, Station Road, Melton
Woodbridge
IP12 1RT
United Kingdom
Email: procurement@eastsuffolk.gov.uk
Website: http://www.eastsuffolk.gov.uk
Region: UKH14 - Suffolk
Organisation type: Public authority - sub-central government