Scope
Reference
DN765856
Description
On 2nd August 2025 South Gloucestershire Council is bringing in house 4 Household Waste Recycling Centres (HWRC) and 2 Transfer stations, thereby will be storing, processing and onward disposing of both household and some commercial waste.
South Gloucestershire Council are therefore seeking providers for Insurance through a procurement process of the following lots:
• Lot 1 - General Property and Plant Insurance including Business Interruption, Works in Progress - All Risks
• Lot 2 - Casualty including Employers Liability and Public & Products Liability
• Lot 3 - Combined Lot 1 and 2
Total value (estimated)
- £750,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 August 2025 to 2 August 2028
- Possible extension to 2 August 2030
- 5 years, 1 day
Description of possible extension:
The contract will be for for an initial period of 3 years with the option to extend for a further period of two years.
Main procurement category
Services
Not the same for all lots
CPV classifications and contract locations are shown in Lot sections, because they are not the same for all lots.
Lot 1. Property and associated covers
Description
This Section incorporates the following classes of business:
Property
- General Property comprising Buildings and Contents and Plant
- Business Interruption
- Works in Progress - All Risks
Lot value (estimated)
- £645,000 excluding VAT
- £774,000 including VAT
CPV classifications
- 66510000 - Insurance services
Contract locations
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Casualty
Description
This Lot incorporates the following classes of business:
Employers Liability
Public and Products Liability
Lot value (estimated)
- £105,000 excluding VAT
- £126,000 including VAT
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Package Lot comprising both of Lots 1 and 2
Description
This Lot incorporates your submissions in respect of the following Lots:
Lot 1 - General Property
Lot 2 - Casualty
Lot 3 is included to reflect where suppliers may be able to provide both General Property and Casualty Services, with the potential for economies of scale, therefore a specific value has not been allocated.
Lot value (estimated)
- £0 including VAT
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Technical ability conditions of participation
Lot 1. Property and associated covers
Lot 2. Casualty
Lot 3. Package Lot comprising both of Lots 1 and 2
Must be a member of the Financial Conduct Authority (FCA)
Submission
Enquiry deadline
28 April 2025, 5:00pm
Tender submission deadline
13 May 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 June 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50% |
| Cost | Cost | 50% |
Other information
Description of risks to contract performance
The Council is looking towards a new transfer facility called "North Way", just off the A38 in Filton, already purchased and previously used as a transfer station. This new Transfer station will likely accept both household and commercial waste. In time it may also include a Household Waste and Recycling Centre, but this will be later. The proposed new facility, which will be operational in some form during the course of this insurance contract, will be fully discussed with the new insurance partner to ensure the facility meets modern risk requirements and insurance acceptability.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
South Gloucestershire Council
- Public Procurement Organisation Number: PCMC-1241-BLJQ
Broad Lane, Engine Common Lane
Yate
BS37 7PN
United Kingdom
Contact name: Ms Sarah Cunningham
Email: procurementhubecs@southglos.gov.uk
Website: http://www.southglos.gov.uk
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government