Section one: Contracting authority
one.1) Name and addresses
Leicestershire County Council
County Hall, Leicester Road, Glenfield
Leicester
LE3 8RA
Contact
Mrs Samina Rashid
Telephone
+44 1163055813
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
https://www.eastmidstenders.org/index.html
Buyer's address
https://www.eastmidstenders.org/index.html
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Interpretation and Translation Services
Reference number
DN685768
two.1.2) Main CPV code
- 79540000 - Interpretation services
two.1.3) Type of contract
Services
two.1.4) Short description
This is an invitation to provide a comprehensive language support service for Leicestershire County Council. The Council has responsibility for adult and children social care, education, highways, heritage services, trading standards and other functions.
The objectives of the procurement are:
· To secure a high quality and reliable language support service
· To ensure that language support services are available at a right time
· To ensure clarity in contractual and administrative arrangements for delivery of the service
· To ensure value for money.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,200,000
two.2) Description
two.2.1) Title
Face to Face Interpretation
Lot No
1
two.2.2) Additional CPV code(s)
- 79530000 - Translation services
- 79540000 - Interpretation services
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
To convert a spoken language from one to another via the use of a Linguist in physical attendance, allowing listeners and speakers to understand one another.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
There will be an option to extend the contract for 3 years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is 4 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Telephone and Video Interpretation
Lot No
2
two.2.2) Additional CPV code(s)
- 79540000 - Interpretation services
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
To convert a spoken language from one to another via the use of a Linguist over the telephone, allowing listeners and speakers to understand one another. The list of languages that may be required by Council are included below. However, the specific languages as relevant and appropriate to the Council and their respective Service User demographics may be defined differently at a later stage.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
There will be an option to extend the contract for 3 years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is 4 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Written Translations
Lot No
3
two.2.2) Additional CPV code(s)
- 79530000 - Translation services
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
Translate or arrange for written material to be translated from one language to another as text;
Transcribe audio files, tapes and other electronic media into written and/or electronic text documents;
Transcribe written documents and/or electronic media into alternative formats such as, but not limited to:
• Braille.
• Easy Read.
• Large Print.
• Artwork.
• Studio work.
• Pictorial English.
• Review and revision of material already transcribed/translated
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
There will be an option to extend the contract for 3 years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is 4 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Non-Spoken Languages
Lot No
4
two.2.2) Additional CPV code(s)
- 79540000 - Interpretation services
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
To facilitate communication between individuals who are deaf, deafblind or have a hearing loss and hearing individuals via the use of a Linguist in physical attendance, allowing both parties to understand one another.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
There will be an option to extend the contract for 3 years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is 4 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Council published a Contracts Finder notification to advertise the procurement which was viewed 727 times. The Council then proceeded to run a procurement for the opportunity under the open procedure.
While no formal call for competition was published, the Council has otherwise conducted the procurement in compliance with the PCR and the underlying Treaty principles of non-discrimination, transparency and proportionality. Given the large number of views to the Contracts Finder advert, it is clear that market operators actively search out and engage with potential opportunities to provide their services and the Council considers that the lack of a call for competition is not likely to have materially prejudiced competition. Therefore, the Council has entered into contract with the preferred bidder identified through the procurement process. Organisations who requested to participate but were unsuccessful have been informed of this fact and been provided with the information required under Regulation 86 of the PCR.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
DN 685768
Lot No
1
Title
Face to Face Interpretation
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 February 2024
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Absolute Interpretation and Translations Limited
Absolute House, 46 Hylton Street Jewellery Quarter
Birmingham,
B18 6HN
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £271,125
Section five. Award of contract
Contract No
DN685768
Lot No
1
Title
Face to Face Interpretation
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 February 2024
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Premium Linguistic Services Limited
Unit 4, Great Barr Business Park
Birmingham,
B42 1DY
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £271,125
Section five. Award of contract
Contract No
DN685768
Lot No
1
Title
Face to Face Interpretation
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 February 2024
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Word Language Services
36 Cornfield Road
Rowley Regis,
B65 8HL
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £271,125
Section five. Award of contract
Contract No
DN685768
Lot No
2
Title
Telephone and Video Interpretation
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 February 2024
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Absolute Interpretation and Translations Limited
Absolute House, 46 Hylton Street Jewellery Quarter
Birmingham
B42 1DY
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £6,810
Section five. Award of contract
Contract No
DN685768
Lot No
2
Title
Telephone and Video Interpretation
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 February 2024
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
D A Languages Limited
Statham House, Talbot Road, Stretford
Manchester,
M32 0FP
Country
United Kingdom
NUTS code
- UKD33 - Manchester
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £6,810
Section five. Award of contract
Contract No
DN685768
Lot No
2
Title
Telephone and Video Interpretation
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 February 2024
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Word Language Services
36 Cornfield Road
Rowley Regis,
B65 8HL
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £6,810
Section five. Award of contract
Contract No
DN685768
Lot No
3
Title
Written Translations
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 February 2024
five.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Premium Linguistic Services Limited
Unit 4, Great Barr Business Park
Birmingham
B42 1DY
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,668
Section five. Award of contract
Contract No
DN685768
Lot No
4
Title
Non-Spoken Languages
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 February 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Word Language Services
36 Cornfield Road
Rowley Regis
B65 8HL
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £32,020
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
The Strand
London
WC2A
Country
United Kingdom