Section one: Contracting authority
one.1) Name and addresses
The B F I
21 Stephen Street
LONDON
W1T 1LN
Contact
Stephen Adams
Telephone
+44 2079574849
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/bfi/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/bfi/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/bfi/aspx/Home
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/bfi/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The BFI London Film Festival Guest Transportation Services
Reference number
2021/257
two.1.2) Main CPV code
- 60170000 - Hire of passenger transport vehicles with driver
two.1.3) Type of contract
Services
two.1.4) Short description
The BFI London Film Festival taking place 6 October 2021 - 17 October 2021.
In 2019, The 63rd BFI London Film Festival welcomed audiences of over 161,059 across 17 London cinema sites during 12 days, as well as an additional UK-wide audience. The festival screened a total of 233 fiction and documentary features, including 28 world premieres, 12 international premieres and 32 European Premieres, from 78 countries. It welcomed 868 filmmaker guests over half of which came from international territories.
An integral part of the festival operation is the transport of guests and important staff around the festival's main venues, guest accommodation and airport/train stations. A total of 1400 car journeys were made during the 2019 edition of the festival. For the 2021,edition of the festival, it is estimated that this will be divided between taxi services (standard and executive) and as-directed chauffer services. However, actual requirements will vary from year to year based on the size and scope of the festival
two.1.5) Estimated total value
Value excluding VAT: £80,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Taxi Services
Lot No
1
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Provision of 24/7 taxi services across the festival including airport meet and greet services, for the festival's guests. Taxi services in London should have a maximum response time of 15minutes. The ideal supplier will be able to demonstrate a commitment to sustainable, low emission vehicles.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial one year contract with the option to renew for up to an additional two x one years. (BFI London Film Festival 2021, 2022 and 2023)
two.2) Description
two.2.1) Title
Lot 2 - Chauffer Services
Lot No
2
two.2.2) Additional CPV code(s)
- 60171000 - Hire of passenger cars with driver
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Chauffeur services for BFI London Film Festival guests. A minimum of 10 vehicles will be required at peak times, covering a total of 1,900 hours during the festival.
Hours of service: 9am - 2am (in some circumstances drivers may be required to service until 3am and from 6am)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial one year contract with the option to renew for up to an additional two x one years. (BFI London Film Festival 2021, 2022 and 2023)
two.3) Estimated date of publication of contract notice
26 July 2021
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The BFI
London
Country
United Kingdom