Scope
Description
Social Housing Repairs & Maintenance East Sussex.
Amount and supply as per UK3 notice.
Below threshold procurement exercise.
Lot Lot 1. Lot 1 - Responsive Repairs Goods and Services
Description
Lot 1 - Responsive Repairs Goods and Services, both in working hours and out of hours call outs.
•Routine Inspections: Regular checks to identify and address minor issues before they become major problems.
•Plumbing Repairs: Fixing leaks, unclogging drains, and maintaining water systems.
•Electrical Repairs: Addressing faulty wiring, replacing light fixtures, and ensuring safe electrical systems.
•Roof Repairs: Fixing leaks, replacing damaged shingles, and maintaining roof integrity.
•Window and Door Repairs: Replacing broken glass, fixing locks, and ensuring proper insulation.
•Structural Repairs: Addressing issues with walls, foundations, and other structural elements.
•Pest Control: Managing infestations and preventing future occurrences.
•Painting and Decorating: Refreshing interiors and exteriors to maintain aesthetic appeal.
•Accessibility Improvements: Installing ramps, handrails, and other modifications to support residents with disabilities.
To respond to LOT 1, please click here:
Lot Lot 2. Lot 2 - Voids Responsive Maintenance Services
Description
Lot 2 - Voids
This Lot will include, but is not limited to, the workstreams identified below. The Contracting Authority reserves the right to make changes to the content of the Lot based on Market Engagement Feedback.
1.Initial Inspection: Conducting a thorough inspection to identify any damage or necessary repairs.
2.Cleaning: Deep cleaning the entire property, including carpets, windows, and appliances.
3.Painting and Decorating: Refreshing walls, ceilings, and other surfaces to make the property more appealing.
4.Plumbing Repairs: Fixing leaks, replacing fixtures, and ensuring all plumbing systems are functional.
5.Electrical Repairs: Checking and repairing wiring, outlets, and light fixtures.
6.Pest Control: Addressing any infestations and taking preventive measures.
7.Security Enhancements: Ensuring locks, doors, and windows are secure to prevent unauthorized access.
8.Structural Repairs: Fixing any issues with walls, floors, and ceilings.
9.Accessibility Improvements: Making necessary modifications to support residents with disabilities.
10.Waste Removal: Clearing out any leftover belongings or debris from previous tenants.
11.Minor Repairs: Addressing small issues like broken tiles, damaged countertops, or loose fittings.
To respond to Lot 2 - Please click here
Contract 1. Repairs, Maintenance & Void Works East Sussex & Kent
Lots
Lot Lot 1. Lot 1 - Responsive Repairs Goods and Services
Lot Lot 2. Lot 2 - Voids Responsive Maintenance Services
Supplier
Contract value
- £600,000 including VAT
Below the relevant threshold
Date signed
9 October 2025
Contract dates
- 13 October 2025 to 9 October 2029
- Possible extension to 9 October 2031
- 5 years, 11 months, 28 days
Description of possible extension:
Optional 2 year extension
Main procurement category
Works
CPV classifications
- 45211300 - Houses construction work
- 45211340 - Multi-dwelling buildings construction work
- 50700000 - Repair and maintenance services of building installations
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Key performance indicators
| Name | Reporting frequency |
|---|---|
| Customer satisfaction with last completed repair - Hastoe | 1 months |
| Number of repairs passing inspection criteria: Hastoe Inspections | 1 months |
| Completion of Works Orders within Priority Time | 1 months |
| Completion of Void Orders within timescale set | 1 months |
| Number of accidents reported on Hastoe property | 1 months |
| Number of overdue orders | 1 months |
Signed contract documents
Asletts_Measured_Term_Contract_2016_Edition.pdf
measured term contract
Contract 2. Repairs, Maintenance & Void Works East Sussex
Lots
Lot Lot 1. Lot 1 - Responsive Repairs Goods and Services
Lot Lot 2. Lot 2 - Voids Responsive Maintenance Services
Supplier
Contract value
- £600,000 including VAT
Below the relevant threshold
Date signed
4 November 2025
Contract dates
- 4 November 2025 to 4 November 2029
- Possible extension to 4 November 2031
- 6 years, 1 day
Description of possible extension:
optional 2 year extension
Main procurement category
Works
CPV classifications
- 45211300 - Houses construction work
- 45211340 - Multi-dwelling buildings construction work
- 50700000 - Repair and maintenance services of building installations
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Key performance indicators
| Name | Reporting frequency |
|---|---|
| Customer satisfaction with last completed repair - Hastoe | 1 months |
| Number of repairs passing inspection criteria: Hastoe Inspections | 1 months |
| Completion of Works Orders within Priority Time | 1 months |
| Completion of Void Orders within timescale set | 1 months |
| Number of accidents reported on Hastoe property | 1 months |
| Number of overdue orders | 1 months |
Signed contract documents
DR Jones East and West Sussex Measured_Term_Contract_2016_Edition (2).pdf
Procedure
Procedure type
Open procedure
Suppliers
ASLETTS LIMITED
- Companies House: 08624690
- Public Procurement Organisation Number: PXDC-4986-ZQPM
Innovation Centre
St. Leonards-On-Sea
TN38 9UH
United Kingdom
Email: sales@asletts.co.uk
Website: https://asletts.co.uk/
Region: UKJ22 - East Sussex CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Repairs, Maintenance & Void Works East Sussex & Kent
Jones Building Group Ltd
Willow House
Yeovil
BA22 8RP
United Kingdom
Region: UKK23 - Somerset
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 2. Repairs, Maintenance & Void Works East Sussex
Contracting authority
Hastoe Housing Association Limited
- Mutuals Public Register: ip6243r
- Public Procurement Organisation Number: PXGT-2943-TQCV
Marina House
Kingston upon Thames
KT1 4BH
United Kingdom
Email: procurement@hastoe.com
Region: UKI75 - Hounslow and Richmond upon Thames
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)