Section one: Contracting authority
one.1) Name and addresses
UK Research & Innovation
UK Research & Innovation, Polaris House
Swindon
SN2 1FL
Telephone
+44 1793867000
Country
United Kingdom
Region code
UKJ14 - Oxfordshire
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Research
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UKRI-3901 Harwell Open Week
Reference number
UKRI-3901
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
UK Research and Innovation, Science and Technology Facility Centre had a requirement for the supply of external infrastructure and accompanying furniture for Harwell Open Week. This includes: a. 14 marquees b. Five drinking water points c. Furniture including table, chairs and 6-seater picnic tables d. Vehicle roll mat protection
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £128,885
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Oxfordshire
two.2.4) Description of the procurement
UK Research and Innovation, Science and Technology Facility Centre had a requirement for the supply of external infrastructure and accompanying furniture for Harwell Open Week. This includes: a. 14 marquees b. Five drinking water points c. Furniture including table, chairs and 6-seater picnic tables d. Vehicle roll mat protection. Due to technical reasons, there was only 1 suitable supplier.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
After completing a three quote procurement request sent to 8 suppliers in February, 7 suppliers said they did not have the availability or type of marquees required. We are requiring 15 marquees, many of which are very large in size, during the busiest time of year for marquees. There are no other marquee companies that have the availability and range of marquees required.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 March 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Effective Event Solutions LTD
Unit 9 Boundary Business Park, Wheatley Road
Oxford
OX44 9EJ
alan@effectiveeventsolutions.com
Telephone
+44 1865877877
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
National registration number
05286055
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £128,885
Section six. Complementary information
six.3) Additional information
Procurement Contract Transparency Data: Redacted contract documents will be made available within the next 30 days on the UKRI website at: https://www.ukri.org/about-us/procurement-contract-transparency-data/
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=856611318
GO Reference: GO-2024430-PRO-25908597
six.4) Procedures for review
six.4.1) Review body
UK Research and Innovation, Science and Technology Facilities Council
Polaris House, North Star Avenue
Swindon
SN2 1FL
Telephone
+44 7720143639
Country
United Kingdom