Section one: Contracting authority
one.1) Name and addresses
Department of Finance
303 Airport Road West
BELFAST
BT3 9ED
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 3794362 DoF - Provision of Internal Audit Services
Reference number
ID 3794362
two.1.2) Main CPV code
- 79212000 - Auditing services
two.1.3) Type of contract
Services
two.1.4) Short description
The Contract will commence on 5 June 2022. The GIAFIS requires Contractors to provide internal auditors for an agreed number of days to carry out risk-based Internal Audit assignments as agreed within the Internal Audit Strategies and Internal Audit Plans. These days/assignments will cover a range of different systems and areas across the NICS including governance, finance, policy development and implementation, project management, grant funding and ICT systems in various locations throughout Northern Ireland. The Contract will be divided into two lots: • Lot 1 – General Internal Audit Services • Lot 2 – ICT Internal Audit Services
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,000,000
two.2) Description
two.2.1) Title
Lot 1 – General Internal Audit Services
Lot No
1
two.2.2) Additional CPV code(s)
- 79212200 - Internal audit services
- 79212300 - Statutory audit services
- 79212400 - Fraud audit services
- 79200000 - Accounting, auditing and fiscal services
- 79210000 - Accounting and auditing services
- 79212100 - Financial auditing services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
- 79212110 - Corporate governance rating services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Contract will commence on 5 June 2022. The GIAFIS requires Contractors to provide internal auditors for an agreed number of days to carry out risk-based Internal Audit assignments as agreed within the Internal Audit Strategies and Internal Audit Plans. These days/assignments will cover a range of different systems and areas across the NICS including governance, finance, policy development and implementation, project management, grant funding and ICT systems in various locations throughout Northern Ireland. The Contract will be divided into two lots: • Lot 1 – General Internal Audit Services • Lot 2 – ICT Internal Audit Services
two.2.5) Award criteria
Quality criterion - Name: AC1 Contract Management / Weighting: 20
Cost criterion - Name: AC2 Daily Rate / Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
The Contract shall take effect on 5 June 2022 and shall continue until the end of the Contract Period 4 June 2023.There will be two extension periods to the Contract for any period up to and including 12 Months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This is a demand driven contract, there is no guarantee of work given.
two.2) Description
two.2.1) Title
Lot 2 – ICT Internal Audit Services
Lot No
2
two.2.2) Additional CPV code(s)
- 79212200 - Internal audit services
- 79212300 - Statutory audit services
- 79212400 - Fraud audit services
- 79200000 - Accounting, auditing and fiscal services
- 79210000 - Accounting and auditing services
- 79212100 - Financial auditing services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
- 79212110 - Corporate governance rating services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Contract will commence on 5 June 2022. The GIAFIS requires Contractors to provide internal auditors for an agreed number of days to carry out risk-based Internal Audit assignments as agreed within the Internal Audit Strategies and Internal Audit Plans. These days/assignments will cover a range of different systems and areas across the NICS including governance, finance, policy development and implementation, project management, grant funding and ICT systems in various locations throughout Northern Ireland. The Contract will be divided into two lots: • Lot 1 – General Internal Audit Services • Lot 2 – ICT Internal Audit Services
two.2.5) Award criteria
Quality criterion - Name: AC1 Contract Management / Weighting: 20
Cost criterion - Name: AC2 Daily Rate / Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
The Contract shall take effect on 5 June 2022 and shall continue until the end of the Contract Period 4 June 2023.There will be two extension periods to the Contract for any period up to and including 12 Months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This is a demand driven contract, there is no guarantee of work given.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-004138
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1 – General Internal Audit Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 May 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
NOT JUST GOVERNANCE
27 Cardigan Drive
BELFAST
BT14 6LX
geraldine@notjustgovernance.com
Telephone
+44 7954857842
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Deloitte - Main Account MCS/LLP
Hill House
LONDON
EC4A 3JR
Telephone
+44 2890322861
Fax
+44 2890531336
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
No
five.2.3) Name and address of the contractor
ASM B LTD
Glendinning House
BELFAST
BT1 6DN
michael.williamson@asmbelfast.com
Telephone
+44 2890249222
Fax
+44 2890249333
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
TIAA LIMITED
Unit 53-55 Gosport Business Centre
LEE-ON-THE-SOLENT
PO13 0FQ
Telephone
+44 8453003333
Fax
+44 1329848177
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
AZETS HOLDINGS LIMITED
CHURCHILL HOUSE, 59 LICHFIELD STREET
Cardiff
WS4 2BX
Telephone
+44 8458948966
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £800,000
Total value of the contract/lot: £160,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
Lot 2 – ICT Internal Audit Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 May 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
TIAA LIMITED
Unit 53-55 Gosport Business Centre
LEE-ON-THE-SOLENT
PO13 0FQ
Telephone
+44 8453003333
Fax
+44 1329848177
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
AZETS HOLDINGS LIMITED
CHURCHILL HOUSE, 59 LICHFIELD STREET
Cardiff
WS4 2BX
Telephone
+44 8458948966
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £200,000
Total value of the contract/lot: £100,000
Section six. Complementary information
six.3) Additional information
Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored in line with PGN 01/12. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the notice..
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD complied with the Public Contracts Regulations 2015 (as amended) and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.