Section one: Contracting authority
one.1) Name and addresses
Derbyshire County Council
County Hall
Matlock
DE4 3AG
Contact
Mrs Jayne Smith
Telephone
+44 1629536201
Country
United Kingdom
Region code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CPH089 Feeding Derbyshire
Reference number
DN668053
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Derbyshire County Council is seeking a provider to strategically lead and support the food insecurity approach in Derbyshire to ensure vulnerable residents have access to a range of solutions to give them access to affordable and nutritious food across Derbyshire (Excluding Derby City).
The Provider will:
Lead and coordinate the Feeding Derbyshire and Affordable Food Networks and associated activities to deliver an extensive programme of support to new and existing community food pantries.
Engage with key stakeholders including, but not limited to: Food banks, community pantries, community cafes, breakfast clubs, CVSs (Community Voluntary Support), Citizens Advice Offices, Age UK, FareShare, HIS Church, district and borough councils, the County Council, Locality health partnerships, Financial Inclusion Groups.
Deliver professional services, co-ordination and provide strategic support to the Council’s food insecurity programme for the Derbyshire population.
There will be a six-month mobilisation period from 01 October 2023 to 31 March 2024.
The Contract will commence on 01 April 2024 for an initial period of 2 years, with the option to extend for a further three 12-month periods, up to a maximum of 5 years subject to available funding.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
Main site or place of performance
within the geographical area of Derbyshire (excluding Derby City)
two.2.4) Description of the procurement
Derbyshire County Council is seeking a provider to strategically lead and support the food insecurity approach in Derbyshire to ensure vulnerable residents have access to a range of solutions to give them access to affordable and nutritious food across Derbyshire (Excluding Derby City).
The Provider will:
Lead and coordinate the Feeding Derbyshire and Affordable Food Networks and associated activities to deliver an extensive programme of support to new and existing community food pantries.
Engage with key stakeholders including, but not limited to: Food banks, community pantries, community cafes, breakfast clubs, CVSs (Community Voluntary Support), Citizens Advice Offices, Age UK, FareShare, HIS Church, district and borough councils, the County Council, Locality health partnerships, Financial Inclusion Groups.
Deliver professional services, co-ordination and provide strategic support to the Council’s food insecurity programme for the Derbyshire population.
There will be a six-month mobilisation period from 01 October 2023 to 31 March 2024.
The Contract will commence on 01 April 2024 for an initial period of 2 years, with the option to extend for a further three 12-month periods, up to a maximum of 5 years subject to available funding.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80%
Price - Weighting: 20%
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial term is for a period of 24 months.
With the option to extend for a further three 12 month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 June 2023
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 June 2023
Local time
11:05am
Place
Via Derbyshire County Councils e-tendering system
Information about authorised persons and opening procedure
Senior Officer of the Council
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court (Technology and Construction Court)
Royal Court of Justice
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Derbyshire County Council will incorporate a minimum 10 calendar days (or 15 if non
electronic or fax methods used) standstill period at the point information on the award of the
contract is communicated to the relevant economic operators. Debriefing by the Council
shall be in accordance with the Public Contracts Regulation 2015 (as amended) (the
Regulations). Such information should be requested from the addressee in Section 1.1. If an
appeal regarding the award of the contract has not been successfully resolved the
Regulations provide for the aggrieved parties who are of the opinion that they have been
harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court
(England, Wales and Northern Ireland). Any such action must be brought as soon as
possible
six.4.4) Service from which information about the review procedure may be obtained
Derbyshire County Council
County Hall
Matlock
DE4 3AG
Country
United Kingdom