Section one: Contracting authority
one.1) Name and addresses
University Of Bedfordshire
University Square
LUTON
LU13JU
Contact
Tracy Wilson
Telephone
+44 1582743315
Country
United Kingdom
NUTS code
UKH2 - Bedfordshire and Hertfordshire
Internet address(es)
Main address
https://www.in-tendhost.co.uk/universityofbedfordshire/aspx/Home
Buyer's address
https://www.in-tendhost.co.uk/universityofbedfordshire/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.in-tendhost.co.uk/universityofbedfordshire/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.in-tendhost.co.uk/universityofbedfordshire/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Bus Tender
Reference number
UoB/EST525/2021/06
two.1.2) Main CPV code
- 60172000 - Hire of buses and coaches with driver
two.1.3) Type of contract
Services
two.1.4) Short description
The University is seeking to appoint one or more transport operators to provide inter-campus shuttle buses, for our Luton and Bedford sites.
The services are not run commercially but are free for all students and visitors to the University of Bedfordshire on production of their staff or student ID card or visitor pass. We may later introduce a token charge and/or seek to have it registered as a public service.
Lot 1 Luton Shuttle Bus Service
Lot 2 Bedford Shuttle Bus Service
It is a mandatory requirement that the supplier must operate locally to the University as additional buses may be required within an hour's notice.
This contract is for a maximum of 5 years with yearly break clauses.
The University reserves the right not to continue the service at each yearly break clause.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Luton Shuttle Bus Service
Lot No
1
two.2.2) Additional CPV code(s)
- 60172000 - Hire of buses and coaches with driver
two.2.3) Place of performance
NUTS codes
- UKH - East of England
Main site or place of performance
Luton Bedfordshire
two.2.4) Description of the procurement
Bus service to the Luton Campus, University of Bedfordshire
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Yearly break clause
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Contract will be reviewed on a yearly basis under the break clause
two.2) Description
two.2.1) Title
Bedford Shuttle Bus Service
Lot No
2
two.2.2) Additional CPV code(s)
- 60172000 - Hire of buses and coaches with driver
two.2.3) Place of performance
NUTS codes
- UKH - East of England
Main site or place of performance
Bedford Campus, Bedford - University of Bedfordshire
two.2.4) Description of the procurement
Bus Service - Bedford Campus
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Contract will be reviewed on a yearly basis under the break clause
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Renewed at each break clause
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
three.2.2) Contract performance conditions
The Service Provider shall ensure that vehicles and drivers used in the provision of this service are fully licensed under the appropriate UK Legislation and that all the appropriate certificates and licenses are at all times in full force and effect.
The contractor must take out and maintain all necessary insurances in respect of the vehicles and services. Copies of the insurances must be forwarded to the coordinator at the University upon renewal.
To ensure all drivers hold the necessary licence and other necessary qualifications and comply at all times with any relevant regulations.
To register with the Traffic Commissioner as appropriate, all necessary particulars of the service and any subsequent variations to those particulars permitted or agreed under this contract.
The Service Provider will ensure that all relevant employment legislation is complied with.
The Service Provider must take every precaution to ensure the safety of the students and have the necessary insurance agreements in place (i.e. Pubic Liability/Professional Indemnity).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
20 July 2021
Local time
12:00pm
Changed to:
Date
21 July 2021
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 July 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
University of Bedfordshire
University Square
Luton
LU1 3JU
Telephone
+44 1234400400
Fax
+44 1582743330
Country
United Kingdom