Section one: Contracting authority
one.1) Name and addresses
Mole Valley District Council
Pippbrook
DORKING
RH41SJ
Telephone
+44 1403215299
Country
United Kingdom
Region code
UKJ26 - East Surrey
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.molevalley.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
MVDC Commercial Call Out, Installation, Repair and Maintenance
Reference number
MVDC - 037387
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Mole Valley District Council (the Council) invites tenders for the provision of Electrical and Mechanical Services as set out in these documents.
It should be noted at the outset that the Council's Electrical Services requirements and Mechanical Services requirements form their own independently awardable Lots and subsequent Contracts:
Lot One is for a supplier to provide Emergency & Reactive Call Out, Planned Maintenance, Repair and Installation Electrical Services to the Council's Commercial Portfolio.
Lot Two is for a supplier to provide Emergency & Reactive Call Out, Planned Maintenance, Repair and Installation Mechanical Services to the Council's Commercial Portfolio.
The Council is procuring this contract following the Open Procedure under the UK Public Contract Regulations 2015 and the Council's Procurement Code. The Council will be issuing separate Contracts to the winning bidder of each Lot. There are no restrictions or limitations on the number of Lots you can bid for.
The Council is seeking to contract with an organisation that will manage the Services to the highest levels of satisfaction, professional standards and cost effectiveness. The Contractor will be expected to deliver improvements to service delivery and value for money over the life of the contract.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £565,000
two.2) Description
two.2.1) Title
Lot One - Electrical
Lot No
1
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKJ26 - East Surrey
two.2.4) Description of the procurement
The Council is looking to acquire the services of a suitably qualified electrical contractor to undertake: emergency and reactive call out, electrical planned maintenance and electrical repairs & installations at Corporate Sites, Carparks and Public Toilets. The properties and equipment included in this tender and owned by the Council are varied. They range from the main Civic Centre offices in Dorking and the Dorking Halls Theatre to small rural toilet blocks and car park payment machines. These requirements will be referred to in this tender as Lot One.
two.2.5) Award criteria
Quality criterion - Name: Lot One Key Staff Capabilities / Weighting: 10
Quality criterion - Name: Lot One Staffing Levels and Service Cover / Weighting: 10
Quality criterion - Name: Lot One Method Statement / Weighting: 5
Quality criterion - Name: Lot One Added Value & Sustainability / Weighting: 5
Cost criterion - Name: Servicing, Repair & Maintenance (schedule) / Weighting: 56
Cost criterion - Name: Specific Schedule of Rates / Weighting: 7
Cost criterion - Name: Emergency Call Out / Weighting: 3.5
Cost criterion - Name: Day Work Rates / Weighting: 3.5
two.2.11) Information about options
Options: Yes
Description of options
One option to extend the contract for 24 months.
two.2) Description
two.2.1) Title
Lot Two - Mechanical
Lot No
2
two.2.2) Additional CPV code(s)
- 50712000 - Repair and maintenance services of mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKJ26 - East Surrey
two.2.4) Description of the procurement
The Council is also looking to acquire the services of a suitably qualified mechanical contractor to undertake: emergency and reactive call out, mechanical planned maintenance and mechanical repairs & installations at Corporate Sites, Carparks and Public Toilets. The properties and equipment included in this tender and owned by the Council are varied. They range from the main Civil Centre offices in Dorking and the Dorking Halls Theatre to small rural toilet blocks and car park payment machines. These requirements will be referred to in this tender as Lot Two.
two.2.5) Award criteria
Quality criterion - Name: Lot Two Key Staff Capabilities / Weighting: 10
Quality criterion - Name: Lot Two Staffing Levels and Service Cover / Weighting: 10
Quality criterion - Name: Lot Two Method Statement / Weighting: 5
Quality criterion - Name: Lot Two Added Value & Sustainability / Weighting: 5
Cost criterion - Name: Servicing, Repair & Maintenance (Schedule) / Weighting: 56
Cost criterion - Name: Specific Schedule of Rates / Weighting: 7
Cost criterion - Name: Emergency Call Out / Weighting: 3.5
Cost criterion - Name: Day Work Rates / Weighting: 3.5
two.2.11) Information about options
Options: Yes
Description of options
One option to extend for 24 months.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-004203
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot One - Electrical
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 April 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BUCHANAN & CURWEN (LEATHERHEAD) LIMITED
Leatherhead
Country
United Kingdom
NUTS code
- UKJ26 - East Surrey
Companies House
01522490
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £300,000
Total value of the contract/lot: £405,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section five. Award of contract
Contract No
2
Lot No
2
Title
Lot Two - Mechanical
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 April 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Industraheat
Ashtead
Country
United Kingdom
NUTS code
- UKJ26 - East Surrey
Justification for not providing organisation identifier
Partnership
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £265,000
Total value of the contract/lot: £325,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section six. Complementary information
six.3) Additional information
Declared values of award are inclusive of contract extension options.
Each awarded contract is to commence 14/05/2024 and run for three years (one option to extend for two years).
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
Country
United Kingdom