Section one: Contracting authority
one.1) Name and addresses
Borough Council of King's Lynn & West Norfolk
Kings Court, Chapel Street
King's Lynn
PE30 1EX
procurementtenders@west-norfolk.gov.uk
Telephone
+44 1553616200
Country
United Kingdom
NUTS code
UKH16 - North and West Norfolk
National registration number
E07000146
Internet address(es)
Main address
https://www.west-norfolk.gov.uk
Buyer's address
https://www.west-norfolk.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Management System for Alive West Norfolk
two.1.2) Main CPV code
- 72210000 - Programming services of packaged software products
two.1.3) Type of contract
Services
two.1.4) Short description
The Council and Alive West Norfolk are conducting a Tender exercise inviting bidders to tender for a hosted leisure, arts and culture management system. With the intention of centralising the management of those systems at multiple sites across West Norfolk.
two.1.5) Estimated total value
Value excluding VAT: £180,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72210000 - Programming services of packaged software products
two.2.3) Place of performance
NUTS codes
- UKH16 - North and West Norfolk
Main site or place of performance
North and West Norfolk
two.2.4) Description of the procurement
Alive West Norfolk is a local authority-controlled company wholly owned by the Borough Council of Kings Lynn & West Norfolk. The purpose of this tender is to review options for management systems for our Leisure, Community and Arts Provision.
two.2.5) Award criteria
Quality criterion - Name: Achievement of Core Module Specification / Weighting: 20
Quality criterion - Name: Additional Modules / Weighting: 10
Quality criterion - Name: ICT Specification adherence / Weighting: 10
Quality criterion - Name: Proposed Implementation Plan, Development Plan, Training & Ongoing Support / Weighting: 5
Quality criterion - Name: Supplier’s Terms & Conditions / Weighting: 5
Quality criterion - Name: Performance of system / Weighting: 30
Cost criterion - Name: Total Fixed cost for the management System / Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £180,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The agreement will be reviewed 9 to 12 months before expiry as to whether this will be extended or re-tendered.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contracting authority has the option to exercise the right to extend the contract for a further 2 year term, subsequent to expiry of the initial 3 year period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/278653VQXD
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 May 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
31 May 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 6 months prior to expiration
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/278653VQXD
GO Reference: GO-2024426-PRO-25878574
six.4) Procedures for review
six.4.1) Review body
Borough Council of Kings Lynn and West Norfolk
Kings Court, Chapel Street
Kings Lynn
PE30 1EX
Telephone
+44 1553616200
Country
United Kingdom