Scope
Reference
PP-10154
Description
Ricards Lodge is a girls secondary school in Wimbledon, South West London with 1400 pupils and a mixed sixth form.
Ricards Lodge High School believe that food plays a vital role in supporting student attendance, engagement, and overall wellbeing. We are seeking a catering partner that not only provides high-quality, nutritious meals but also shares our values of inclusivity, student welfare, and continuous innovation.
Our ideal catering partner will:
Promote Wellbeing & Attendance - By offering balanced, appealing, and nutritious meals, the catering service should encourage students to enjoy their school lunches, reducing absences linked to poor diet and lack of engagement with food. Initiatives such as themed food days, breakfast clubs, and increased interaction between the school and the Chef, can help ensure every student has access to meals that fuel learning.
Embrace Innovation - The school encourage creative menu planning that introduces students to new, exciting, and healthy food choices while considering sustainability, seasonality, and reducing food waste.
Reflect Our School's Cultural Diversity - The school community is enriched by a wide range of cultural backgrounds, and they want their catering service to celebrate this diversity. Menus should offer culturally appropriate meals, including vegetarian, halal, and allergen-friendly options, ensuring all students feel included and represented. The school also value opportunities for themed cultural food events that educate and engage students in different global cuisines.
Work in Partnership with the School - The catering provider should collaborate with staff, students, and parents to continually refine and improve the service. Regular feedback mechanisms, tasting sessions, and involvement in school initiatives-such as healthy eating campaigns or wellbeing programs-will help strengthen the connection between food, education, and student success.
There is no LGPS.
Further information on the Client's requirements can be found at Attachment 1a Client Data and Attachment 1b Specification.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
Total value (estimated)
- £1,200,000 excluding VAT
- £1,440,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 1 September 2028
- Possible extension to 1 September 2030
- 5 years, 1 day
Description of possible extension:
Option to extend for two further one-year periods at the discretion of the Client
Main procurement category
Services
CPV classifications
- 15894210 - School meals
- 55523100 - School-meal services
- 55524000 - School catering services
Submission
Enquiry deadline
29 April 2025, 6:00pm
Tender submission deadline
6 May 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 June 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown |
Price |
Weighting description
Quality Assessment: 60% of overall score
Price Assessment: 40% of overall score
See ITT Part A document for full breakdown
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
No requirement for market engagement as standard requirement and supply market already known
Contracting authority
Ricards Lodge High School
- UK Register of Learning Providers (UKPRN number): 10017432
Lake Road
Wimbledon
SW19 7HB
United Kingdom
Region: UKI63 - Merton, Kingston upon Thames and Sutton
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Place Group Ltd
Summary of their role in this procurement: Procurement Agent on behalf of client
- Companies House: 04395705
The Regent, Chapel Street
Penzance
TR18 4AE
United Kingdom
Region: UKK30 - Cornwall and Isles of Scilly