Section one: Contracting authority
one.1) Name and addresses
Dundee City Council
Dundee House, 50 North Lindsay Street
Dundee
DD1 1NZ
Contact
Wendy Hall
Telephone
+44 1382433745
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Service and Maintenance of Fire Extinguishing Services
Reference number
DCC/CD/280/23
two.1.2) Main CPV code
- 50413200 - Repair and maintenance services of firefighting equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Dundee City Council are looking for a single supplier to service an maintain fire fighting extinguishing equipment across its portfolio of buildings.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Buildings across Dundee City.
two.2.4) Description of the procurement
The works shall comprise the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Fire Extinguishing equipment and Gas Suppression Systems within various Dundee City Council properties, along with minor and urgent repair works which may have not been foreseen (e.g.: arising from discharge or damage)
two.2.5) Award criteria
Quality criterion - Name: Resourcing of Requirement – Contract Resourcing / Weighting: 15
Quality criterion - Name: Resourcing of Requirement – Development / Weighting: 5
Quality criterion - Name: Resourcing of Requirements – Timescales / Weighting: 8
Quality criterion - Name: Resourcing of Requirements – Disruption / Weighting: 5
Quality criterion - Name: Resourcing of Requirements – Emergency Call OutResourcing of Requirements – Emergency Call Out / Weighting: 10
Quality criterion - Name: Resourcing of Requirements – Programme of Works / Weighting: 5
Quality criterion - Name: Continuous Improvement / Weighting: 9
Quality criterion - Name: Community Benefits / Weighting: 1.5
Quality criterion - Name: Fair Work Practices / Weighting: 1.5
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
there is an option to extend for 2 years, then a further 2 years thereafter
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 May 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 27 September 2024
four.2.7) Conditions for opening of tenders
Date
27 May 2024
Local time
12:00pm
Place
Dundee
Information about authorised persons and opening procedure
PCS Electronic Postbox
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: July 2031
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Award Criteria as follows:
Resourcing of Requirement – Contract Resourcing: Weight 15%
Resourcing of Requirement – Development: Weight 5%
Resourcing of Requirements – Timescales: Weight 8%
Resourcing of Requirements – Disruption: Weight 5%
Resourcing of Requirements – Emergency Call Out: Weight 10%
Resourcing of Requirements – Programme of Works: Weight 5%
Continuous Improvement: Weight 9%
Community Benefits: Weight 1.5%
Fair Work Practices: Weight 1.5%
Compliance with Specification of Requirements PASS/FAIL
CDM Construction, Design and Management Regulations 2015 PASS/FAIL
Duty of Care, Health and Safety & Risk Management PASS/FAIL
Site Specific Risk Assessment and Method Statement PASS/FAIL
Health and Safety PASS/FAIL
Resourcing PASS/FAIL
Environment PASS/FAIL
Fair Tax Declaration PASS/FAIL
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=764761.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Bidding Organisation to deliver 2 Community Benefit activities for the duration of this contract. Bidder to provide details of proposed activities to be undertaken.
Community Benefit activity can include the following
Awareness Raising Event for community group, college or school – this could include a wide range of activities which support learning and employability such as talks about environmental issues for school, college or university students or job seekers; training workshops carried out by contractors for target groups to raise awareness of their sector and its benefits and where appropriate the careers available, motivational talks, school talks, or to run events which tie in with a particular aspect of the curriculum.
Community Support Activity or Community Wish – the council is developing a Community Wishes approach which will gather and moderate requests for support for small community projects. These will be wide ranging but likely to include requests to provide materials or volunteer labour to support small community projects including community gardens, allotment projects or community clear ups.
Work Experience Opportunity – where appropriate to provide a work placement opportunity for a young person or adult on an appropriate programme. Support would be provided to identify an appropriate programme and candidate.
Mentoring Opportunity – provide a mentoring opportunity to a young person from Dundee on the MCR pathway mentoring programme. More information at https://mcrpathways.org/ Support would be provided to identify an appropriate school and candidate.
Post award, the Councils Community Benefits Officer will contact the successful contractor to advise on the type of outcome which can be delivered. Support will be provided to identify an appropriate intervention.
(SC Ref:764761)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=764761
six.4) Procedures for review
six.4.1) Review body
Dundee Sherriff Court and Justice of the Peace Court
Sheriff Court House, 6 West Bell Street
Dundee
DD19AD
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Scottish Courts Service
Saughton House, Broomhouse Drive
Edinburgh
EH11 3XP
Country
United Kingdom