Section one: Contracting authority
one.1) Name and addresses
Pembrokeshire County Council
County Hall, Haverfordwest
Pembrokeshire
SA61 1TP
donna.murphy@pembrokeshire.gov.uk
Telephone
+44 1437775905
Fax
+44 1437776510
Country
United Kingdom
NUTS code
UKL14 - South West Wales
Internet address(es)
Main address
https://www.pembrokeshire.gov.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Cashless Catering System
Reference number
PROC/2324/154
two.1.2) Main CPV code
- 48110000 - Point of sale (POS) software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Initially, the Council is seeking tenders for the supply and installation of a centralised cashless catering and nutritional analysis system in all schools and mobile units
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
- 55524000 - School catering services
- 48444000 - Accounting system
- 48110000 - Point of sale (POS) software package
- 30142000 - Accounting machines and cash registers
- 72514000 - Computer facilities management services
- 55512000 - Canteen management services
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKL14 - South West Wales
Main site or place of performance
Pembrokeshire
two.2.4) Description of the procurement
Initially, the Council is seeking tenders for the supply and installation of a centralised cashless catering and nutritional analysis system in all schools and mobile units.
The Council’s intention is that all services delivered on-line will have a single point of access via the Councils “My Account” provision. Any proposed solution must provide the capability to interface with this.
Within Primary schools, any proposed solution will need to record whether the pupil is ordering a school meal on that particular day or bringing their own lunch from home. The solution needs to provide the capability for this to happen on premise (within the school) and via parents / carers ordering online. Further there needs to be a mechanism for parents / carers to electronically view the transactions for their children and top up their account online via credit/debit card or PayPal. These need to integrate with the Councils current My Account arrangements.
At secondary level point of sale units which enable the use of both card and bio-metric readers to deduct from the balance of the account will need to be provided. A similar provision may be required for vending machines.
The council is also seeking to introduce interactive pre order devices into its secondary schools to increase the number of sales outlets and therefore reduce queues at peak times.
As with primary schools, there will be a requirement to interface any proposed solution to the Councils online My Account system for the purposes of viewing transactions, adding funds to an account and balance enquiries.
In order to comply with Healthy Eating Regulations the council requires the system to nutritionally analyse and cost menus.
two.3) Estimated date of publication of contract notice
10 June 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
(WA Ref:140983)