Section one: Contracting authority
one.1) Name and addresses
Tayside Procurement Consortium
Fairmuir Depot, 365 Clepington Road
Dundee
DD8 3DZ
yvonne.graham@dundeecity.gov.uk
Telephone
+44 1382834024
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
http://www.taysideprocurement.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12382
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Delivery of Grounds Maintenance Equipment and Small Plant
Reference number
TPC/GMEQUIP/21/02
two.1.2) Main CPV code
- 43325100 - Grounds-maintenance equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply and delivery of Grounds Maintenance Equipment and Small Plant for the following Purchasers:
Aberdeen City Council
Aberdeenshire Council
Angus Council
Dundee City Council
Perth & Kinross Council
Tayside Contracts
NHS Tayside
University of Dundee
Dundee and Angus College
two.1.5) Estimated total value
Value excluding VAT: £13,300,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Pedestrian Operated Equipment
Lot No
2
two.2.2) Additional CPV code(s)
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM78 - West Lothian
Main site or place of performance
Angus Area
Dundee Area
Perth & Kinross Area
two.2.4) Description of the procurement
Supply and Delivery of Pedestrian Operated Equipment for the following Purchasers:
Aberdeen City Council
Aberdeenshire Council
Angus Council
Dundee City Council
Perth & Kinross Council
Tayside Contracts
NHS Tayside
University of Dundee
Dundee and Angus College
two.2.5) Award criteria
Quality criterion - Name: Service / Weighting: 80
Quality criterion - Name: Sustainability / Weighting: 20
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to one years after the expiry of the term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ride on Equipment
Lot No
3
two.2.2) Additional CPV code(s)
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Angus Area
Dundee Area
Perth & Kinross Area
two.2.4) Description of the procurement
Supply and Delivery of Ride on Equipment for the following Purchasers:
Aberdeen City Council
Aberdeenshire Council
Angus Council
Dundee City Council
Perth & Kinross Council
Tayside Contracts
NHS Tayside
University of Dundee
Dundee and Angus College
two.2.5) Award criteria
Quality criterion - Name: Service / Weighting: 80
Quality criterion - Name: Sustainability / Weighting: 20
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to one years after the expiry of the term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Compact Tractors up to 85hp
Lot No
4
two.2.2) Additional CPV code(s)
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Angus Area
Dundee Area
Perth & Kinross Area
two.2.4) Description of the procurement
Supply and Delivery of Compact Tractors up to 85hp for the following Purchasers:
Aberdeen City Council
Aberdeenshire Council
Angus Council
Dundee City Council
Perth & Kinross Council
Tayside Contracts
NHS Tayside
University of Dundee
Dundee and Angus College
two.2.5) Award criteria
Quality criterion - Name: Service / Weighting: 80
Quality criterion - Name: Sustainability / Weighting: 20
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to one years after the expiry of the term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tractors over 85hp
Lot No
5
two.2.2) Additional CPV code(s)
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Angus Area
Dundee Area
Perth & Kinross Area
two.2.4) Description of the procurement
Supply and Delivery of Tractors over 85hp for the following Purchasers:
Aberdeen City Council
Aberdeenshire Council
Angus Council
Dundee City Council
Perth & Kinross Council
Tayside Contracts
NHS Tayside
University of Dundee
Dundee and Angus College
two.2.5) Award criteria
Quality criterion - Name: Service / Weighting: 80
Quality criterion - Name: Sustainability / Weighting: 20
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to one years after the expiry of the term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tractor Mounted Equipment
Lot No
6
two.2.2) Additional CPV code(s)
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Angus Area
Dundee Area
Perth & Kinross Area
two.2.4) Description of the procurement
Supply and Delivery of Tractor Mounted Equipment for the following Purchasers:
Aberdeen City Council
Aberdeenshire Council
Angus Council
Dundee City Council
Perth & Kinross Council
Tayside Contracts
NHS Tayside
University of Dundee
Dundee and Angus College
two.2.5) Award criteria
Quality criterion - Name: Service / Weighting: 80
Quality criterion - Name: Sustainability / Weighting: 20
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to one years after the expiry of the term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Trailers
Lot No
7
two.2.2) Additional CPV code(s)
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Angus Area
Dundee Area
Perth & Kinross Area
two.2.4) Description of the procurement
Supply and Delivery of Trailers for the following Purchasers:
Aberdeen City Council
Aberdeenshire Council
Angus Council
Dundee City Council
Perth & Kinross Council
Tayside Contracts
NHS Tayside
University of Dundee
Dundee and Angus College
two.2.5) Award criteria
Quality criterion - Name: Service / Weighting: 80
Quality criterion - Name: Sustainability / Weighting: 20
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to one years after the expiry of the term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Handheld Equipment (including small plant)
Lot No
1
two.2.2) Additional CPV code(s)
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Angus area
Dundee area
Perth & Kinross area
two.2.4) Description of the procurement
Supply and delivery of Handheld Equipment.
two.2.5) Award criteria
Quality criterion - Name: Service / Weighting: 80
Quality criterion - Name: Sustainability / Weighting: 20
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to one years after the expiry of the term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
4B.5.1/4B5.2
Employers' Liability Insurance - GBP10 million
Public Liability Insurance - GBP5 million
4B.6 the following financial criteria will require to be met:
- Net profit for both financial years;
- Current ratio equal to or greater than one in both financial years.
- Positive Gearing Ratio for both financial years.
- Positive shareholders’ funds/positive partners’ capital accounts/positive owners’ equity (whichever is applicable to the type of business) in both of the financial years.
- Unqualified audit report (if an audit is required).
-Managements accounts
Minimum level(s) of standards possibly required
4B.5.1/4B5.2
Employers' Liability Insurance - the sum of not less than GBP10 million for any one incident
Public Liability Insurance - the sum of not less than GBP5 million for any one incident
4B.6 the following financial criteria will require to be met:
- Net profit for both financial years; if there has been a loss in any one year the bidder must provide an explanation of the specific circumstances leading to the loss.
- Current ratio equal to or greater than one in both financial years. Reasons for not meeting the required test to be disclosed by bidders together with appropriate supporting evidence to confirm the suitability of the bidder for the contract.
- Positive Gearing Ratio for both financial years. i.e. an excess of shareholders’ funds/partners' capital accounts/owners’ equity over loan finance in both of the financial years. Reasons for not meeting the required test to be disclosed by bidders together with appropriate supporting evidence to confirm the suitability of the bidder for the contract.
- Positive shareholders’ funds/positive partners’ capital accounts/positive owners’ equity (whichever is applicable to the type of business) in both of the financial years.
- Unqualified audit report (if an audit is required).
-Managements accounts showing your current position, for the period following your final accounts to include profit and loss and balance sheet
three.1.3) Technical and professional ability
List and brief description of selection criteria
4C1.2 Bidders will be required to provide 2 example that demonstrate that they have the relevant experience to deliver the services/supplies as described in the relevant section of the Site Notice.
4D.1/4D1.1/4D.1.2/4D2./4D2.2.1/4D2.2 The Bidder must have the following:
Quality Management Procedures
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or be able to demonstrate that they have equivalent processes in place as detailed within the ITT,
Health and Safety Procedures
The bidder must have the following Health and Safety Procedures
The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or be able to demonstrate that they have equivalent processes in place as detailed within the ITT.
Environmental Management Standards
The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate
or be able to demonstrate that they have equivalent processes in place as detailed within the ITT.
Minimum level(s) of standards possibly required
As above
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 July 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 July 2021
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: May 2024 or May 2025 if extension option taken.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Question scoring methodology for Selection Criteria (Qualification Envelope): Pass/Fail
Award Criteria questions can be found in the ITT together with the weighting and scoring mechanism.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18846. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
- donation of materials or tools for community groups
- donation to a community/charity group
- Sponsorship of a community group/event
(SC Ref:655727)
six.4) Procedures for review
six.4.1) Review body
Dundee Sherriff Court and Justice of the Peace
8 West Bell Street
Dundee
DD1 9AD
Telephone
+44 1382229961
Country
United Kingdom