Section one: Contracting authority
one.1) Name and addresses
Castle Rock Edinvar Housing Association
1 Hay Avenue
Edinburgh
EH16 4RW
purchasing@placesforpeople.co.uk
Telephone
+44 1316570600
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11422
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://placesforpeople.delta-esourcing.com/respond/665NST999R
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://placesforpeople.delta-esourcing.com/respond/665NST999R
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Castle Rock Edinvar - Grounds Maintenance Framework
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with site drawings and GIS mapping provided.
The initial contract term will be for a period of two (2) years with an option to extend for two (2) further period of one (1) year each.
Castle Rock Edinvar currently spend approximately 320,000 GBP per annum on providing grounds maintenance services to circa 170 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions.
two.1.5) Estimated total value
Value excluding VAT: £640,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with site drawings and GIS mapping provided.
Castle Rock Edinvar currently spend approximately 320,000 GBP per annum on providing grounds maintenance services to circa 170 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions. The stock within these regions is owned and managed by CREHA and other Places for People Group companies.
The initial contract term will be for a period of two (2) years with an option to extend for two (2) further period of one (1) year each.
The basis upon which Service Providers will be selected for placement on the Framework will be to the first ranked Provider based on the highest scoring tender submission. The second ranked Provider will be awarded to the second highest scoring tender submission. Lastly, the third ranked Provider will be awarded to the third highest scoring highest scoring tender submission.
In the first instance, the Grounds Maintenance works will be contracted to the first placed Provider on the framework. In the event of early termination of the contract for whatever reason, works will then be awarded to the second placed framework. Lastly, the third ranked Provider will be awarded the works in the event of termination of the second placed Provider.
Where there are instances when further competition is required for ad-hoc works, it is the intention of PfP / CREHA to run mini competitions between all three successful providers placed on the framework whereby all three successful suppliers will be asked to provide quotations. PfP / CREHA does not guarantee or warrant however that any ad-hoc works will be required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The initial contract term will be for a period of two (2) years with an option to extend for two (2) further period of one (1) year each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Bidders must confirm if they hold the particular authorisation or memberships: CHAS / SSiP / or comparable relevant accreditation. Please
indicate within your ESPD response if the relevant documentation is available via electronic means. If so, please provide access
information e.g. website address.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 July 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
15 July 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=656767.
(SC Ref:656767)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom